12 Miss. Code. R. 6-10.103.04.1

Current through December 10, 2024

Section 12-6-10.103.04.1 - State Agency Procedures

When acquiring the equipment referenced herein, state agencies will solicit multiple quotes unless it is determined that the item being purchased is available from only a single supplier. If the purchase is in excess of $50,000 the Request for Authority to Purchase, P-1, must be submitted to the Office of Purchasing, Travel and Fleet Management. In completing the P-1, the item description section need only reflect the term "surveillance" or "hi-tech" equipment. No specific description need be presented. In listing the quotes when multiple suppliers are available, the suppliers' name may be listed by name and address, or they may simply be designated as supplier 1, supplier 2, etc. The agency shall maintain a file for each such purchase which shall contain, but is not limited to:

(1) Description of the equipment being purchased;

(2) Specifications (if used);

(3) List of vendors receiving solicitation;

(4) Copies of quotes;

(5) Justification for single-source purchase (if single-source provision is exercised);

(6) Justification for accepting other than the low bid (if other than the low bid is receiving the award); and

(7) Any other documentation relative to the purchase.

12 Miss. Code. R. 6-10.103.04.1

Adopted 1/1/2018