Rule 1-19-2.1 - ProceduresA. Counties may apply for grants through the Secretary for the reimbursement of, or future purchase of the following: 2. other eligible expenses related to the costs of conducting elections only if the applicant county can certify in writing:i. that it is already in compliance with Section 2 of S.B. 2879 (2022 Regular Session); orii. that such expenses will only be purchased from funds remaining from a pro rata share after a county has purchased the necessary voting systems to bring the applicant county in compliance with Section 2 of S.B. 2879 (2022 Regular Session).3. Any county receiving funds for other eligible expenses incurred shall first apply the received funds under the grant program toward any existing indebtedness for the purchase of voting systems. The Secretary may require counties to submit certification from voting system vendor(s) that prior indebtedness, if any, has been satisfied before authorizing the release of additional funds to the county applicants.B. Other eligible expenses include but are not limited to:1. machine maintenance and security;3. ballot-marking devices;5. ballot-on-demand printing systems;6. electronic poll books;7. paper ballots or ballot-printing supplies;8. costs associated with voter roll maintenance, such as printing confirmation cards and postage;9. ensuring compliance with the American with Disabilities Act; and10. training local election officials, such as poll managers and resolution board members;C. Each applicant for a grant under the MVMGP must complete a written application. A copy of the application is set forth as Appendix A in these rules. In addition to any information set forth in the application, applicants must provide the following information: 1. the eligible costs for which the applicant seeks funding;2. documentation from vendor(s) of balance of debt owed by the applicant, and/or a verified contract and purchase order from vendor for future purchase by applicant specifying the eligible voting system components;3. if the eligible amounts are for items other than satisfaction of previously incurred debt for voting systems, an executed affidavit that the applicant has no existing debt; and4. if the applicant county is requesting a grant for the future purchase of a voting system, then it shall, in addition to providing verified contract and purchase order, also submit proof of payment to the Secretary immediately upon completing the purchase;5. Written certification from the voting system vendor that the voting system does not have the capability for remote wireless communication.D. The Secretary will process the applications for the funds allocated under the grant program. The Secretary will review any applications and grant or deny the same within 30 calendar days of receipt of submitted application. Review may include requests for additional information or documentation to be submitted by the applicant to ensure compliance with the MVMGP. If additional documentation or information is requested, the application will be considered incomplete until the requested documentation or information is received. Failure to provide any requested information may result in a denial and rejection of the application.E. Threshold for Compliance No later than December 1, 2023, all applicants must be able to certify all the following:
1. that DRE voting systems are not being utilized;2. that voting systems in use are not capable of wireless remote connections;3. all voting systems in use have voter verifiable paper ballots; and4. voting systems are otherwise compliant with the Help America Vote Act ("HAVA").