Md. Code Regs. 12.11.09.04

Current through Register Vol. 51, No. 22, November 1, 2024

Section 12.11.09.04 - Inmate Welfare Fund Expenditures

A.Inmate welfare funds are reserved for the following Department programs and services:

(1) Inmate Grievance Office;

(2) Priority inmate-related projects.

B. Each managing official shall have the authority to approve inmate welfare fund expenditures authorized by the Board under Regulation .03 of this chapter, if:

(1) The facility maintains adequate inmate welfare funds to make the required contribution to Department-related programs listed under §A of this regulation before the end of each fiscal year; and

(2) The available balance of the facility inmate welfare fund does not drop below zero after the expenditure is made.

C. Before a managing official uses inmate welfare funds to procure goods or services that have not been authorized by the Board the managing official shall obtain authorization from the Board.

D. A request to the Board under §C of this regulation shall include:

(1) The facility to which the expenditure is to be charged;

(2) A description of the item to be purchased;

(3) The total amount of the proposed expenditure with detailed cost information as appropriate;

(4) Justification for the proposed expenditure; and

(5) The current inmate welfare fund account balance at the facility.

E. A copy of the Board's approval of a request submitted under §C of this regulation shall be attached to the related purchase order.

Md. Code Regs. 12.11.09.04

Regulation .04 amended as an emergency provision effective September 23, 2013 (40:21 Md. R. 1772); emergency status expired 1/1/2014
Regulation .04 amended effective 42:4 Md. R. 434, eff.3/2/2015; amended effective 44:20 Md. R. 946, eff. 10/9/2017