Md. Code Regs. 12.03.03.06

Current through Register Vol. 51, No. 25, December 13, 2024

Section 12.03.03.06 - Incoming General Mail

A. A person sending general mail to an incarcerated individual shall:

(1) Include an incarcerated individual's name and identification number on the outside of the envelope; and

(2) Ensure that the general mail envelope:

(a) Is not larger than 12 inches wide or 15 inches long;

(b) Does not exceed 3.5 ounces; and

(c) Does not contain more than 12 photographs.

B. When a single piece of incoming general mail sent to an incarcerated individual exceeds the allowable size, weight, or content specified in §A(2) of this regulation, correctional staff shall issue a notification to the incarcerated individual indicating that a piece of oversized mail was received and returned to the sender.

C. When the overall volume of an incarcerated individual's general mail exceeds a limitation imposed by a managing official, correctional staff shall follow the procedures established in Regulation .09 of this chapter.

D. Inspection and Delivery of Incoming Mail.

(1) Correctional staff shall open incoming general mail before delivery to an incarcerated individual, and inspect it only for:

(a) Money orders;

(b) Cash;

(c) Stamps;

(d) Checks; and

(e) Contraband.

(2) Correctional staff shall follow established procedures for handling money orders, cash, stamps, checks, and contraband received in the mail.

(3) Inspected incoming general mail shall be delivered as set forth in Regulation .02F of this chapter.

E. Document Reproduction and Delivery.

(1) Following inspection, incoming general mail at a pilot site shall be reproduced by photocopy or electronic scan, to include:

(a) Every side of each page or item contained in or on the envelope;

(b) The outer envelope, including the incarcerated individual's mailing address and the sender's return address; and

(c) All enclosed contents, including a letter, postcard, or other form of correspondence, photographs, drawings, printed material, and publication clippings.

(2) Disposition and destruction of original general mail after photocopying or electronic scanning shall be handled as set forth in Regulation .03A of this chapter.

Md. Code Regs. 12.03.03.06

Regulation .06 adopted effective 51:3 Md. R. 154, eff. 2/19/2024.