Statutes, codes, and regulations
Maine Administrative Code
Department 18 - DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICESDivision 554 - BUREAU OF GENERAL SERVICES
Chapter 8 - ALTERNATIVE PROJECT DELIVERY METHODS
Section 554-8-5 - Request for Proposals, RFP

18- 554 C.M.R. ch. 8, § 5

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Current through 2024-52, December 25, 2024
Section 554-8-5 - Request for Proposals, RFP

Summary: 5 M.R.S.A. §1743(6)(B) requires the Bureau to notify the short-listed candidates of the evaluation criteria upon which they will be evaluated in their technical proposal and to invite them to submit a fee proposal.

1.Issuance

The Request for Proposals (RFP) is the second part of the 2-part procurement process, partially described under Request for Qualification (RFQ), for the D/B and CMR methods and the only procurement step for the CMa method. An Owner shall initiate the second part of the solicitation for contracts for alternative delivery projects by providing a copy of the RFP to all firms that are on the project short list. The RFP must comply with the provisions of this Section and must be reviewed and approved by the Bureau before the RFP is distributed. The Bureau shall review the RFP to ensure its compliance with any applicable statutory requirements and with this Chapter.

2.Contents

The RFP must contain information as directed by the Bureau to satisfy the evaluation criteria required in 5 M.R.S.A. §1743 and such other matters as may be determined by the Owner and the Director.

3.Format of Response

All responses to an advertisement for a request for proposals under this section must be made in a format approved by the Bureau and provided by the Owner. Responding firms shall limit the information in their responses to the information requested by the RFP.

4.RFP Evaluation Committee

The RFP evaluation committee, appointed by the Director, will evaluate the responses to the RFP in accordance with the requirements of 5 M.R.S.A. §1743. One member of this committee may be a representative of the Owner.

5. Rejection of Response

The Bureau may reject a response to the RFP because the response was not filed by the date and time specified, otherwise failed to comply with the terms of the request, or failed to comply with the requirements of any applicable statute or this section. Within a reasonable time after rejecting a response, the Bureau shall notify the firm in writing of the rejection.

6. Additional Information

After the responses have been received, the RFP evaluation committee will schedule a time for each firm submitting a response to make an oral presentation of their proposal.

7.Evaluation Process
A. The RFP evaluation committee shall prepare evaluations based on the criteria set forth in the RFP, on the oral presentation, and the responder's references.
B. Prior to undertaking the evaluation of the responses and the oral presentations, the committee shall develop a ranking system. This ranking system may consist of weighting different factors.
C. The committee shall specify in writing a rating for each response.
D. The evaluation of the technical proposal shall be completed prior to opening the price proposal.
E. The determination of the successful firm shall be determined in accordance with the requirements of 5 M.R.S.A. §1743.
8. Decision and Notification

Once the evaluation process has been completed, the results of the evaluation will be submitted to the Director prior to any public announcement. The Bureau and Owner shall complete the evaluation process by written notice to the firm selected and to all other candidates, if any.

18- 554 C.M.R. ch. 8, § 5

EFFECTIVE DATE:
December 31, 2006

STATUTORY AUTHORITY: 5 M.R.S.A. §1743