18- 389 C.M.R. ch. 14, § 4
Written certification of an appointing authority, or properly authorized substitute, accompanying any payroll shall constitute official notice that services for which payment is to be made have been performed and that funds are available and allocated for the purpose.
The Director of Human Resources shall provide for an examination of such payrolls and shall certify that the names appearing on the payroll appear there in accordance with appointment and classification provisions of the Civil Service Law and these rules, and that salary rates for classified positions are those authorized by the official compensation plan and by these rules.
Any exception taken to unauthorized payroll items shall be noted in writing and such exception shall constitute the Director of Human Resources's official notification to fiscal disbursing officials that such items are in violation of the Civil Service Law and Rules.
No state disbursing or auditing officer shall make or approve, or take any part in making or approving, any payment for personal service to any person holding a position in the classified service unless the payroll voucher or account of such pay bears the certification of the Director or authorized agent of the Director that the persons named therein have been appointed and employed in accordance with the provisions of the Civil Service Law and these rules.
18- 389 C.M.R. ch. 14, § 4