La. Admin. Code tit. 4 § V-5307

Current through Register Vol. 50, No. 9, September 20, 2024

Section V-5307 - Special Delegation of Procurement Authority; Master List of Special DPAs

A. Special DPA. A DPA set by the Office of State Procurement above the Standard DPA for purchases and/or contracts, or a DPA set below the Standard DPA for purchases and/or contracts, shall be referred to as a "Special DPA."

1. An agency or department head may present a request to the State Chief Procurement Officer for a special DPA under the categories of "purchases" and/or "contracts" or for specific items or categories of purchases or contracts.

2. Additionally, the State Chief Procurement Officer may take the initiative to assign a special DPA by increasing or decreasing an agencys or departments existing purchases DPA or contracts DPA to a level above (or below) the standard DPA.

3. Any special DPA may place additional or specific allowances or conditions upon purchasing or contracting by an agency.

4. Wherever a special DPA has been set for purchases, an agency may exceed its Special DPA by up to 10 percent without preapproval where the original cost estimate obtained did not exceed the special DPA. An agency shall report each instance where it has exceeded its Special DPA for purchases prior to paying the invoice.

B. Master List. An agencys Special DPAs shall be placed on a master list.

1. Any Special DPA, along with any other specific allowances, conditions or limitations, will be documented on a Master List maintained by the Office of State Procurement.

2. The master list should be made available (when requested) to an agency, department, the Legislative Auditor or to any other person deemed appropriate by the State Chief Procurement Officer, or as may otherwise be required by the Public Records Act.

3. Agencies that are not placed on the master list will be presumed to procure according to the standard DPA for audit purposes and for programming purposes in the States LaGov SRM system.

La. Admin. Code tit. 4, § V-5307

Promulgated by the Office of the Governor, Division of Administration, Office of State Procurement, LR 42:3 (January 2016).

AUTHORITY NOTE: Promulgated in accordance with R.S. 39:1566.