Iowa Admin. Code r. 641-95.6
Current through Register Vol. 47, No. 11, December 11, 2024
(1)Fees for services provided by state registrar or county registrar. The following fees shall be charged and remitted for the various services provided by the state registrar or the county registrar. a. The state registrar or county registrar, as applicable, shall charge a fee of $15 for a certified copy of a vital record. If, following a search, no record is found and no certified copy is printed, the $15 fee may be retained.b. The state registrar shall charge a fee of $15 to prepare an adoption certificate, amend a certificate, amend a certificate of live birth to reflect a legal change of name, prepare a delayed certificate, process other administrative or legal actions, prepare a noncertified copy of an original certificate of birth pursuant to Iowa Code sections 144.23A and 144.24A, or prepare copies of supporting documents on file in the state registrar's office. No fee shall be charged for establishment of paternity.c. The state registrar shall charge afee of $25 to file a completed application for the mutual consent voluntary adoption registry.d. The state registrar shall charge a fee of $5 to update applicant information maintained in the mutual consent voluntary adoption registry and the declaration of paternity registry.e. The state registrar shall charge a fee of $15 to amend an abstract or other legal documentation in support of the preparation of a new certificate.f. The state registrar shall charge a fee of $35 to issue a commemorative copy of a certificate of birth or a certificate of marriage pursuant to Iowa Code section 144.45A. Fees collected shall be deposited in the emergency medical services fund established in Iowa Code section 135.25.g. The state registrar shall charge a fee of $15 for the purpose of issuing an uncertified copy of a certificate of birth resulting in stillbirth pursuant to Iowa Code section 144.31A.h. The state registrar shall charge a fee of $15 for the purpose of issuing a certificate of nonviable birth pursuant to Iowa Code section 144.31B.(2)Overpayments. Any overpayment of $5 or less received by the state registrar for the copying of vital records or for the preparation or amending of a certificate shall not be refunded and shall be retained by the department.(3)Certified copy of modified vital record. When an individual is in possession of a previously issued certified copy of a vital record and the original record is subsequently modified, the individual may request and receive a certified copy of the modified record without charge if the certified copy prior to modification is relinquished to the registrar's office that issued the certified copy, unless otherwise directed by the state registrar.(4)Search of county registrar's records-fee for uncertified copy. A person who is requesting an uncertified copy of a vital record in the custody of the county registrar shall conduct the search of the county files to locate the record. If a copy is requested, the county registrar may charge a fee pursuant to Iowa Code section 22.3. The fee shall be retained by the county.(5)Distribution of fees.a. All fees collected by the county registrar and the state registrar shall be distributed as follows: (1) For fees collected by a county registrar, with the exception of the fee in subrule 95.6(4), the county registrar shall retain $4 of each $15 fee collected by that office. Fees collected shall be divided as follows: 1. For a birth certificate or a marriage certificate, the state registrar shall receive $8, and $3 shall be deposited in the general fund of the state, except for the fee collected pursuant to paragraph 95.6(1)"f."2. For a death certificate, the state registrar shall receive $6, the office of the state medical examiner shall receive $3, and $2 shall be deposited in the general fund of the state.(2) For fees collected by the state registrar, the state registrar shall retain all fees, with the exception of the fees in paragraph 95.6(1)"a," of which the state registrar shall retain $9 of each $15 fee collected for the issuance of certified copies. The $6 balance of certified copy fees collected by the state registrar shall be divided as follows: 1. For a birth certificate or a marriage certificate, $6 shall be deposited in the general fund of the state.2. For a death certificate, the office of the state medical examiner shall receive $3, and $3 shall be deposited in the general fund of the state.b. All fees retained by the state registrar shall be added to the vital records fund established by the department pursuant to Iowa Code section 144.46A.c. All fees received by the office of the state medical examiner shall be added to the operating budget established for the operation of that office.(6)Fee for search to verify vital statistics record. A fee shall be charged by the state registrar for each search conducted for the purpose of providing verification of vital statistics data to an agency authorized to receive such data under subrule 95.12(2).a. The amount of the fee shall be determined in an agreement with the department and shall be dependent on the nature and scope of the project and the resources required to obtain the data requested.b. The state registrar shall retain the full amount of all fees collected under this subrule in the vital records fund established pursuant to Iowa Code section 144.46A.(7)Fee for researcher access to vital statistics data. A fee shall be charged to each researcher who is provided access to vital statistics data in accordance with Iowa Code section 144.44 and the required agreement executed with the department. The amount of the fee shall be based on the nature and scope of the research project and resources required to obtain the data requested.a. The state registrar shall allocate the fees for copies of birth, marriage, and death certificates provided to researchers pursuant to the distribution of fees set forth in subrule 95.6(5).b. The state registrar shall retain in the vital records fund established pursuant to Iowa Code section 144.46A the full amount of fees collected from researchers for searching files or records to create a data file.(8)Service member who died while on active duty-waiver of fee. The certified copy fee for a birth certificate or a death certificate of a service member, as defined in Iowa Code section 29A.90, who died while on active duty shall be waived for a period of one year from the date of death. Application for the certified copy shall be made by an entitled family member as described in 641-95.8 (144) of the deceased service member or the entitled family member's legal representative. Documentation shall be submitted at the time of application to substantiate the date of death and active duty status.(9)Retention of applications and reports. An application for a certified copy of a vital record in Iowa shall be retained by the county registrar for a minimum of six months from date of issuance of the certified copy. All financial reports for vital records fees shall be retained by the county registrar for a minimum of three calendar years.Iowa Admin. Code r. 641-95.6
ARC 0483C, IAB 12/12/12, effective 1/16/2013; see Delay note at end of chapter; ARC 1074C, IAB 10/2/2013, effective 1/1/2014; see Delay note at end of chapter; ARC 1402C, IAB 4/2/2014, effective 5/7/2014Amended by IAB December 9, 2015/Volume XXXVIII, Number 12, effective 1/13/2016Amended by IAB April 10, 2019/Volume XLI, Number 21, effective 5/15/2019Amended by IAB December 29, 2021/Volume XLIV, Number 13, effective 2/2/2022Amended by IAB February 8, 2023/Volume XLV, Number 16, effective 3/15/2023Amended by IAB May 29, 2024/Volume XLVI, Number 25, effective 7/3/2024