Iowa Admin. Code r. 129-10.9
Current through Register Vol. 47, No. 11, December 11, 2024
Rule 129-10.9 - Delegated procurement authoritySubject to the approval and consultation processes and requirements set forth in rules 129-10.7 (8B) and 129-10.8 (8B), participating agencies may procure information technology through a competitive selection process administered by the participating agency consistent with the purchasing thresholds and requirements established by this rule.
(1)Agency direct purchasing - basic tier. For information technology purchases that do not exceed the following dollar thresholds, participating agencies may procure information technology without competition:a. Non-master-information-technology-agreement information technology devices costing less than $1,500.b. Non-master-information-technology-agreement information technology services when the estimated annual value of the information technology service contract is less than $5,000, or when the estimated value of the multiyear information technology service contract in the aggregate, including any extensions or renewals, is less than $15,000.c. Non-master-information-technology-agreement information technology devices or services from a TSB for purchases of less than the amount determined by the department of administrative services by rule, but not to exceed $25,000. Participating agencies shall search the TSB directory on the web and purchase directly from a TSB if it is reasonable and cost-effective to do so. A participating agency must confirm that the vendor is certified as a TSB by the department of inspections and appeals prior to making a purchase pursuant to this subrule.(2)Agency direct purchasing - middle tier. For information technology purchases within the following dollar thresholds, participating agencies may procure information technology using either formal or informal competition:a. Non-master-information-technology-agreement information technology devices costing greater than or equal to $1,500 but less than $5,000.b. Non-master-information-technology-agreement information technology services when the estimated annual value of the information technology service contract is greater than or equal to $5,000 but less than $50,000, or when the estimated value of the multiyear information technology service contract in the aggregate, including any extensions or renewals, is greater than or equal to $15,000 but less than $150,000.(3)Agency direct purchasing - advanced tier. For information technology purchases within the following dollar thresholds, participating agencies may procure information technology using only formal competition:a. Non-master-information-technology-agreement information technology goods costing greater than or equal to $5,000.b. Non-master-information-technology-agreement information technology services when the estimated annual value of the information technology service contract is greater than or equal to $50,000, or when the estimated value of the multiyear information technology services contract in the aggregate, including any extensions or renewals, is greater than or equal to $150,000.(4)Training, when required. Participating agency personnel engaged in the purchase of information technology at the middle or advanced tier shall have completed enhanced procurement training identified by the office.(5)Misuse of agency authority.a. Participating agencies shall not break purchasing into smaller increments for the purpose of avoiding the purchasing thresholds established by this rule.b. Except as otherwise authorized or permitted by the office, purchasing authority delegated to participating agencies by this rule shall not be used to avoid the use of master information technology agreements.(6)Other methods where authorized by office. The office may authorize participating agencies to make direct purchases utilizing any other procurement methods outlined in rule 129-10.3 (8B) on a case-by-case basis.Iowa Admin. Code r. 129-10.9
Adopted by IAB December 18, 2019/Volume XLII, Number 13, effective 1/22/2020