Iowa Admin. Code r. 129-10.6

Current through Register Vol. 47, No. 11, December 11, 2024

Rule 129-10.6 - Method of procurement, how determined

In determining which of the procurement methods set forth in Iowa Code section 8B.24(5) and rule 129-10.3 (8B) to utilize or to authorize a participating agency to utilize in acquiring information technology, whether to establish a master information technology agreement pursuant to rule 129-10.4(8B), or whether to prequalify vendors pursuant to the prequalification process outlined in rule 129-10.5 (8B), the office may consider the following nonexclusive list of factors:

1. The manner in which such decision would further the state's information technology strategic plan.

2. The manner in which such decision would enhance the security of state information-technology systems, and the immediacy of the need to do so.

3. The manner in which such decision would improve compatibility, interoperability, and connectivity between state agencies.

4. The manner in which such decision would further improve statewide efforts to standardize data elements and better encourage or facilitate the sharing of data across state agencies.

5. The manner in which such decision would likely affect the cost to the state for the information technology.

6. The need to standardize the terms and conditions relating to the information technology provided by vendors with respect to a specific information technology or a class of information technology.

7. The administrative costs/overhead associated with pursuing an alternative method.

8. The likelihood that an alternative method would result in a different or better outcome.

9. The likely willingness and ability of state agencies to follow the office's decision and leadership with respect to a particular information technology acquisition.

10. The needs of all state agencies.

11. The need to avoid repetition and duplication.

12. Whether such decision would improve compliance with the information technology standards and policies prescribed by the office, other applicable industry standards, state or federal regulatory requirements related to information security, or any combination thereof.

13. Whether such decision would reduce the time required to solicit proposals from vendors to obtain the required information technology.

14. Whether there is an emergency or other pressing need.

15. The competitiveness of the market for the particular information technology sought and the likelihood vendors would supply thorough and meaningful proposals in response to a solicitation as part of a competitive selection process.

16. Any other factors deemed relevant by the office.

Iowa Admin. Code r. 129-10.6

Adopted by IAB December 18, 2019/Volume XLII, Number 13, effective 1/22/2020