410 Ind. Admin. Code 26-3-1

Current through December 12, 2024

Section 410 IAC 26-3-1 - Survey procedures

Authority: IC 16-21-1-7; IC 16-21-2-2.5

Affected: IC 16-21-1; IC 16-21-2-6

Sec. 1.

(a) The abortion clinic shall fully cooperate with surveys conducted by representatives of the department. Upon arrival of department surveyors at the clinic, the clinic may immediately contact the department to confirm the identity of the surveyors. Upon confirmation by the department of the survey and surveyors, the clinic shall:

(1) immediately admit the surveyors to the clinic; and

(2) not delay the survey.

(b) Documents, registers, reports, records, and minutes of the abortion clinic must be made available to the department upon request for inspection and copying.

(c) Before any information is copied for use by the department, the abortion clinic shall redact all information that identifies or could be used to identify a patient or staff member. Department surveyors may review the unredacted original in the abortion clinic.

(d) Documents, registers, reports, records, and minutes required to be maintained by the abortion clinic include, but are not limited to, the following:

(1) Documents showing ownership and a copy of articles of incorporation (if incorporated).

(2) All documents pertaining to quality assurance and improvement of patient care and medical care.

(3) Personnel records.

(4) Medical records relating to surgical abortions.

(5) Reports under IC 16-21-2-6.

(6) Policies and procedures of the abortion clinic.

(e) If the governing body of the clinic is an individual responsible for governing the abortion clinic, the clinic is not required to prepare and maintain the documents referenced in this subsection. If the governing body is not an individual with sole authority and responsibility for the clinic, the clinic must prepare and maintain the following documents, registers, reports, records, and minutes to include, but not be limited to:

(1) The constitution and bylaws of the governing body.

(2) Minutes of meetings of the governing body and committees thereof.

(f) Documents, registers, reports, records, and minutes must be complete and up-to-date.

410 IAC 26-3-1

Indiana State Department of Health; 410 IAC 26-3-1; filed May 11, 2006, 9:36 a.m.: 29 IR 3358; readopted filed Jul 12, 2012, 12:08 p.m.: 20120808-IR-410120196RFA

Readopted filed 9/26/2018, 2:48 p.m.: 20181024-IR-410180328RFA