Section 3-143-613 - Cancellation of request for proposals(a) A request for proposals may be canceled at any time for any of the following reasons: (1) The purchasing agency no longer requires the service;(2) The purchasing agency no longer can reasonably expect to fund the service;(3) Proposed amendments to the request for proposals would be of a magnitude that a new request for proposals is desirable;(4) A determination by the chief procurement officer that a cancellation of the request for proposals is in the public interest; or(5) Any other reason determined by the purchasing agency to constitute good cause for the cancellation.(b) Cancellation between submittal deadline and award. A request for proposals may be canceled after the submittal deadline but before the award of a contract for any of the following reasons; (1) Ambiguous or otherwise inadequate service specifications were part of the request for proposals;(2) The request for proposals did not provide for consideration of all factors of significance to the purchasing agency;(3) No adequately responsive proposals were received;(4) There is reason to believe that the proposals submitted to the purchasing agency: (A) May not have been independently arrived at by open competition;(B) May have been collusive; or(C) May have been submitted in bad faith.(5) A determination by the chief procurement officer that a cancellation of the request for proposals is in the public interest; or(6) Any other reason determined by the purchasing agency to constitute good cause for the cancellation.(c) Notice of cancellation. A notice of cancellation shall be sent to all applicants or prospective applicants, and shall include the following information: (1) Identification of the particular request for proposals;(2) A brief explanation of the reason or reasons for cancellation;(3) Where appropriate, a statement that an opportunity will be given to compete on any resolicitation or any future procurements of similar services; and(4) Any other information deemed necessary or advisable by the purchasing agency.(d) Record of cancellation. A written statement of the reasons for cancellation shall be made a part of the procurement file and shall be available for public inspection.(e) Proposals deemed rejected upon cancellation. Upon cancellation of a request for proposals, all proposals received from applicants shall be deemed rejected without further action from the purchasing agency and shall be disposed of in accordance with section 3-143-612.[Eff 6/19/99; am and comp JAN 23 2006] (Auth: HRS §§ 103F-106, 103F-407) (Imp: HRS §§ 103F-402, 103F-407)