Section 3-143-301 - Addenda to requests for proposals(a) Amendments, corrections, and clarifications to requests for proposals shall be made by addendum, and may be made at any time prior to the submittal deadline. Addenda may also be made prior to final revised proposals pursuant to subsection (e).(b) Form of addenda and procedure for distribution. Every addendum shall reference the portions of the original request for proposals that it amends, and shall set forth in full all amendments, corrections, and clarifications to the request for proposals. In accordance with paragraph (d) or (e), the purchasing agency shall notify, and distribute or make the addendum available to all prospective applicants known to have received a request for proposals, and may require that prospective applicants acknowledge receipt of the addendum issued.(c) Permitted uses of addenda. Addenda may be used for any reasonable purpose in furtherance of the procurement process, including but not limited to: (1) Making changes in the terms of the request for proposals, including but not limited to changes in quantity, service description, timeline, scope of service, or proposal deadline;(2) Correcting mistakes or resolving ambiguities;(3) Insuring that all applicants receive material information that may have arisen during the course of discussions of the request for proposals; and(4) Providing any other information or clarification to the request for proposals that will promote fair competition among applicants.(d) Addenda issued prior to proposal submittal deadline. Addenda shall be distributed or made available at least ten working days before the submittal deadline, or within a sufficient time before the submittal deadline to allow prospective applicants to consider them in preparing their proposals. If the submittal deadline for the request for proposals will not permit such adequate time, the purchasing agency shall include in the addendum an amendment to extend the submittal deadline accordingly. In order to allow adequate time, the purchasing agency may also include in the addendum amendments to allow electronic submission of proposals in accordance with section 3-143-502.(e) Addenda issued after submittal deadline. Addenda may be issued after the submittal deadline for the purposes of clarification, correction, to make modifications that do not constitute a material change to the request for proposals, as defined in section 3-143-403(e), or for best and final revised proposals. Addenda shall be distributed to all responsive and responsible applicants who submitted a proposal. If the purchasing agency is requesting for final revised proposals, the time for distribution shall be at least five working days or a sufficient time prior to the submittal deadline to allow applicants time to consider the addenda in preparing their final revised proposals. Addenda for best and final revised proposals shall be done in accordance with section 3-143-607.[Eff 6/19/99; am and comp JAN 23 2006] (Auth: HRS §§ 103F-106, 103F-407) (Imp: HRS §§ 103F-402, 103F-407)