Section 3-143-201 - Preparing a request for proposals The request for proposals is used to initiate a competitive purchase of service procurement and shall include:
(1) The service specifications prepared in accordance with section 3-143-302 for the services to be procured;(2) All applicable general and special conditions and tax clearance requirements that will be imposed on the successful applicant by contract;(3) A statement indicating that the award of a contract and any allowed renewal or extension shall be subject to the availability of appropriated funds;(4) Instructions and information for applicants including but not limited to the date, time and place for the orientation for the request for proposals, the submittal deadline, and the place where proposals shall be submitted;(5) Planning activities utilized in accordance with section 3-142-301;(6) Specific criteria to be used in evaluation of proposals that shall include the following: (A) Technical capability and approach for meeting performance requirements;(B) Competitiveness and reasonableness of unit of service;(C) Managerial capabilities;(D) Cost, or, if applicable, cost per unit of service; and(E) Any additional criteria determined to be useful by the purchasing agency;(7) A statement of the relative priority of the various evaluation criteria;(8) A statement regarding any secondary purchasers participating in the request for proposals as provided in section 3-143-608;(9) A statement regarding the allowability of multiple or alternate proposals as provided in section 3-143-605;(10) A statement that provider participation in a purchasing agency's efforts to plan for or to purchase health and human services, prior to the purchasing agency's release of a request for proposals including the sharing of information on community needs, best practices, and providers' resources, shall not disqualify providers from submitting proposals if conducted in accordance with sections 3-142-203 or 3-143-618;(11) The criteria by which the performance under the contract will be monitored and evaluated;(12) Any specific requirements or qualifications that an applicant must meet in order to submit a proposal including, but not limited to, licensure or accreditation;(13) A statement that upon request from the purchasing agency, each applicant shall submit any additional materials and documentation reasonably required by the purchasing agency in its evaluation of the proposals; and(14) Any other statement, disclaimer, or waiver required by law.[Eff 6/19/99; am and comp JAN 23 2006] (Auth: HRS §§ 103F-106, 103F-203) (Imp: HRS §§ 103F-203, 103F-402)