Section 3-130-5 - Property inventory record file(a) Each chief procurement officer for their respective jurisdiction shall establish, manage, and maintain a centralized property inventory record file for all equipment, real property, weapon, and controlled items of state property in the possession, custody, control, or use of the jurisdiction over which the officer presides.(b) The file shall consist of the following information for each property: (1) Office or agency having the responsibility of accountability of the property;(2) Physical location of property;(3) Type of property, which includes land, land improvements, buildings, building improvements, infrastructures, vehicles, equipment, weapons, works of art, historical treasures, and controlled items;(4) Description of property, which includes land tax map key, and executive order number, and for vehicle or equipment the manufacture, model, and serial number;(6) Acquisition cost of property; and(7) State identification number.(c) Each state agency shall be accountable for all acquired supplies. Internal records shall be maintained for consumable supplies if an agency's annual expenditure, for such supplies, exceeds five thousand dollars, and for non-consumable supplies with a unit cost of two hundred fifty dollars but less than one thousand dollars. These records shall contain information on purchases for all supplies, usage for non-consumable supplies, transfers for non-consumable supplies, and disposals for non-consumable supplies, and are subject to audit. Supplies include the following: (1) Consumable supplies are items consumed in the normal course of an agency operations such as food, clothing, stationery and other supplies which are normally used only once or have a useful life of less than one year;(2) Non-consumable supplies are items not consumed in the normal course of an agency operations, that have a useful life of more than one year and a unit cost of two hundred fifty dollars to less than one thousand dollars, but excludes weapons and controlled items. [Eff 12/15/95; am and comp 6/9/01; am and comp 11/15/01; am and comp 11/8/02] (Auth: HRS § 103D-202) (Imp: HRS § 103D-1205)[Am and comp 8/21/2016] (Imp: HRS §§ 103D-205, 103D-1203, 103D-1205)