Section 3-122-16.06 - Amendment and clarification to solicitation(a) An addendum shall be issued for amendments and clarifications to a solicitation prior to submission of offers, except as provided in subsection (f). (1) Amendments include any material changes to the solicitation as in quantity, purchase descriptions, delivery schedules, scope of work, and opening dates. The addendum shall reference the portions of the solicitation it amends and detail the amendments;(2) Clarifications include pre-bid or pre-proposal communications other than amendments.(b) Addenda shall be used to: (1) Correct minor defects or ambiguities;(2) Furnish to other offerors information given to one offeror if the information will assist the other offerors in submitting offers or if the lack of the information would prejudice the other offerors; and(3) Provide any other information or clarification to the solicitation that will result in fair competition.(c) Addenda may require that offerors acknowledge receipt of the addendum issued.(d) Addenda shall be issued to all prospective offerors known to have received a solicitation, or if issued after the deadline for submission of notice of intention to offer, to those persons who have submitted such notice.(e) Addenda for: (1) Amendments shall be distributed within a reasonable time to allow prospective offerors to consider them in preparing their offers; however, if the time and date set for receipt of bids will not permit adequate time for preparation, the time shall be increased to the extent possible in the addendum or, if necessary, by facsimile or telephone and confirmed in the addendum;(2) Clarifications may be issued any time up to the scheduled deadline for receipt of offers.(f) After submission of proposals, amendments may be made by addenda for solicitations pursuant to subchapters 6 and 6.5, subject to sections 3-122-53(d) and (e) and 3-122-54(b).Haw. Code R. § 3-122-16.06
[Eff and comp MAR 21 2008] (Auth: HRS § 103D-202) (Imp: HRS §§ 103D-302, 103D-303)