Section 17-798.3-17 - Mandatory reporting(a) A caretaker who is a recipient of child care payments shall report changes to the department within ten calendar days of the change for the following: (1) Monthly gross income and the source of the household income exceeds eighty-five percent of the State Median Income for a family unit of the same size, except for: (A) Department-licensed foster parents with approved activities that need child care; or(B) Family units as specified under section 17-798.3-9(b)(3)(F).(2) Address changes, including: (A) Place of residence; and(3) Household composition changes;(4) Marital status changes;(5) Ending, changing, or starting services with a child care provider;(6) Changes to provider's contact telephone number or address where care is being provided;(7) When there is a new adult household member at the home-based child care exempt provider;(8) Changes in the cost of care;(9) Changes in the child care type;(10) Loss of activity: (A) Except for family units as specified under section 17-798.3-9(b)(3)(F); or (B) When a caretaker reports a temporary change in activity, the department shall allow up to three months for the caretaker to resume participating in an activity allowable under section 17-798.3-9(b)(3). A temporary change in activity shall include: (i) Any time-limited absence from work for an employed caretaker due to such reasons as the need to care for a family member or an illness. Verification of the need for temporary care of an immediate family member or an illness of an employed caretaker and duration of care, shall be verified by the written report of a State-licensed physician, psychologist, or psychiatrist.(ii) Any interruption in work for a seasonal worker who is not working;(iii) Any student holiday or break for a caretaker participating in a training or educational program;(iv) Any reduction in work, training, or education hours, as long as the caretaker is still working or attending a training or educational program; or(v) Any other cessation of work or attendance at a training or educational program that does not exceed three months;(C) If a caretaker does not resume an activity allowable under section 17-798.3-9(b)(3) within three months from the date of the loss of the prior allowable activity(ies), child care payments shall be terminated in accordance with section 17-798.3-19;(11) Closure of the child protective services family supervision case for family units as specified under section 17-798.3-9(b)(3)(F).(b) Changes may be reported in writing, in person, or by telephone, and shall be supported by verifying documentation.(c) When changes are reported pursuant to this section, the department shall take action on the reported changes and calculate payments for the balance of the eligibility period, after timely and adequate notice, as follows:(1) Changes that are reported within ten calendar days of the occurrence shall be implemented in the first month following the month in which the change was reported;(2) Changes that are reported after ten calendar days of the occurrence, that result in a higher payment, shall be implemented in the second month following the month in which the change was reported;(3) Changes that are reported that result in a lower payment, due to a lower cost of care or selection of a child care type that has a lower maximum payment rate, shall be implemented in the first month following the month in which the change was reported, and the department shall recover any overpayments from the date of the occurrence; and (4) Changes that are reported as referenced in subsection (a) related to the child care provider selected by the caretaker, shall be implemented by adjusting the child care payments when the child care provider is determined to meet the conditions of section 17-798.3-9(c) and subchapters 3, 4, and 5, in accordance with section 17-798.3-9(d).Haw. Code R. § 17-798.3-17
[Eff 8/6/2021] (Auth: HRS § 346-14) (Imp: HRS § 346-14)