Section 14-8.1-4 - Leave sharing procedures; general administration(a) The appointing authority shall establish uniform procedures to administer the leave sharing program for employees within its department. The procedures shall be in compliance with this chapter and shall minimally provide for the following: (1) A leave bank option and a direct share option to encourage maximum participation in the leave sharing program;(2) Specification of any smaller organizational segments within which leave sharing may be limited;(3) A method for ensuring that all employees are informed of the leave sharing program;(4) The manner in which solicitation of donations is to be made;(5) Standardized forms for use by employees to donate and apply for shared leaves;(6) An approval process that ensures fair treatment and freedom from coercion and imposes no undue hardship on operations;(7) Written notification to the applicant within thirty days of receipt of an application for shared leave on whether the leave is approved or denied, in whole or in part, and the reason for denying any of the requested leave;(8) An internal process for the handling of employee complaints on the administration of the leave sharing program; and(9) Recordkeeping requirements to ensure that official leave and attendance records are maintained for the leave sharing program. Approved shared leave credits shall be applied only to the absences following the thirty consecutive calendar day period referred to under section 14-8.1-8(a)(4).(b) The procedures shall also conform to any other policies, standards, and guidelines as may be issued by the director.(c) The leave sharing procedures for each department shall be submitted to the director for review.(d) Each department shall submit reports on the administration of its leave sharing program in the manner and form as may be prescribed by the director.[Eff 12/30/93; am and comp 10/26/98; comp DEC 01 2003] (Auth: HRS §§ 26-5, 76-17, 79-12, 79-33) (Imp: HRS § 79-33)