Section 2.03 - Board Authorization of Travel and Travel-related ExpendituresThe retirement board shall pay for or make reimbursement to board members and the staff of the retirement board for all travel and lodging expenses except as specifically authorized pursuant to 840 CMR 2.13 for expenses related to legitimate speaking engagements.
(1) Travel and related expenses are to be approved by the board in advance of the travel.(2) Requests for travel by board members and the retirement board Executive Director/Administrator shall be placed on a board meeting agenda, discussed in open session and approved by a majority vote of the members of the board present and voting. The meeting minutes shall reflect the board's action, the extent of the authorization, and supporting information addressing the nature of the travel and its purpose.(3) A board may authorize the Executive Director/Board Administrator to approve travel for other members of the board's staff. The board should establish policies and procedures for staff travel. Such policies and procedures shall be consistent with 840 CMR 2.00.(4) A statement describing the presentation, conference or seminar should be entered into the minutes of the meeting following the travel.(5) Boards shall obtain the most cost-effective means of travel and travel-related expenses, pursuant to 840 CMR 2.00 and the board's approved supplementary regulations.Amended by Mass Register Issue 1518, eff. 3/29/2024.