Section 6.08 - Provisional Grant Awards(1)Planning and Design Phase. (a) Based upon the criteria in 605 CMR 6.07, the Director will develop a list of recommended provisional grant awards for the consideration of the Board.(b) The Board will consider the Director's recommendations and make provisional grants to Applicants for approved projects.(c) The Director will notify all Applicants in writing of the Board's decisions relative to their application.(d) Applicants receiving provisional grant awards will have three months to fulfill certifications and other requirements.(e) The Board's provisional grant awards are final pending fulfillment of necessary certifications and requirements. The grant amount may not be increased. However, if upon completion of the phase, the actual eligible project costs are lower than those estimated prior to application, the Board reserves the right to reduce the amount of the grant award proportionally.(f) An award is final once a grant contract is signed with the Board. This contract will include an agreement containing the assurances listed in 605 CMR 6.05, which are based on full municipal enforcement and compliance with federal, state and local laws, rules and regulations.(g) The Director may develop a Waiting List as outlined in 605 CMR 6.10, for projects not receiving an immediate provisional grant. Such list will be considered for approval by the Board.(2)Construction Phase.(a) This phase follows completion of the Planning and Design Phase, after the MPLCP Level of Design is approved by an independent review team as defined in the Program Notice for the grant round. The MPLCP Level of Design includes: 1. schematic drawings (or more complete drawings as available) prepared by a Massachusetts registered architect, and bearing their registration stamp, including: (a) floor plan(s) with a complete furnishing, shelving, and equipment layout;(b) building sections as appropriate;(c) elevations as appropriate;2. tabulation of square footages called for in the library building program and comparison to the square footages shown on the architectural plans;3. tabulations of the number of book, periodical, audio visual material, library of things, and all other collections called for in the library building program in comparison to the square footages shown on the architectural plans;4. tabulations of the number of seats and staff workspaces called for in the library building program in comparison to the square footages shown on the architectural plans;5. an estimated project budget, prepared independently by an experienced professional cost estimator, based on the site plan, building plans, and construction budget;6. site plan prepared by a Massachusetts registered architect with parking, grading, building location and designation of utilities (one inch = 40 feet or larger);7. a geotechnical report certified by a licensed professional, as defined in 605 CMR 6.02: Geotechnical Report;8. a hazardous materials survey report;9. a stamped topographic land survey, completed within 15 years of the submission of drawings, delineating boundary lines for entire site to be included in the library building project;10. energy modeling as required by code, Mass Save, and/or an MPLCP-approved special certification required to qualify for the Green Library Incentive, if applicable;11. other environmental, structural, and energy related reports may be required as deemed necessary and appropriate for individual projects.(b) The independent review team will make a recommendation of the project for construction phase funding to the Director. The Director will bring the final recommendation for a provisional grant award to the Board.(c) If a project does not pass the evaluation of the independent review team, the Grantee may revise the design for reconsideration within two months of the independent review team's determination or withdraw from the grant round. No additional planning and design funding will be given toward any redesign.(d) The Board will consider the Director's recommendation and may make a provisional construction grant to the Grantee. The Grantee will have until the end of the fiscal year of award to secure local funding for the construction phase and to fulfill other certifications and requirements.(e) The Board's provisional grant awards are final, pending fulfillment of necessary certifications and requirements. The grant amount may not be increased. However, if the actual eligible project costs are lower than those estimated with the MPLCP Level of Design estimate, the Board reserves the right to reduce the amount of the grant award proportionally.(f) An award is final once a grant contract is signed with the Board. This contract will include an agreement containing the assurances listed in 605 CMR 6.05, which are based on full municipal enforcement and compliance with federal, state and local laws, rules and regulations.Amended by Mass Register Issue 1296, eff. 9/25/2015.Amended by Mass Register Issue 1483, eff. 11/25/2022.