(1) The facilities listed in 115 CMR 3.03 may sell food and merchandise in an area or areas designated by the facility director or the cafe committee, appointed pursuant to 115 CMR 3.07(2). Such area or areas in any facility shall be known as the "cafe."(2) A cafe committee shall be selected by each facility. The facility director or designee shall be the chairperson of this committee which will consist of eight members chosen as representatives of the following groups: facility staff; individuals who are residents; parents or families; facility trustees; organizations concerned with the welfare of individuals who are residents. At least three members of the committee shall not be employees of the Department.(3) The cafe management shall be the responsibility of an employee or employees selected by the cafe committee. Such employee or employees may be assisted by residents, parents, and volunteers.(4) Income in excess of the cost of operation of the cafe shall be called the cafe fund. The cafe fund shall be held by the treasurer of the facility. Suitable bond shall be required for employees regularly working in the cafe bar. The cost of such bonds shall be paid from the cafe fund.(5) Cafe merchandise shall be purchased from the cafe fund. No merchandise or property of the state other than that purchased from the cafe fund shall be sold in the cafe without written approval of the Commissioner or designee.(6) Inventory of goods shall be kept at a reasonable level consistent with sales and an inventory of goods shall be taken monthly.(7) Income in excess of cost of the operation of the cafe shall be expended for the benefit of residents. The cafe committee will determine the expenditure of all monies received by the cafe fund consistent with 115 CMR 3.00.(8) The cafe committee shall make a quarterly report to the facility treasurer on the income to and expenditures from the cafe fund; and the treasurer shall make an annual re port on the fund's income and expenditures to the Assistant Commissioner with responsibility for management and finance. Such annual report shall be in the form and manner prescribed by the Assistant Commissioner.