Section 463.20 - Record KeepingEach institution shall develop a comprehensive record keeping system that shall include, but not be limited to the following:
(1) a separate furlough folder for each inmate either on positive furlough status or in process for an initial furlough, located in a safe and secure area of the institution;(2) the institution furlough coordinator shall be responsible for placing all applicable furlough documentation in the furlough folder;(3) the institution furlough coordinator shall maintain any logs relating to dates of furloughs, departure and return times, spot checks, urinalysis surveillance and comments regarding the outcome of any fur lo ugh;(4) each institution furlough folder shall contain at least the following: (a) furlough authorization sheets noting an accurate account of furlough hours used;(b) all furlough applications and itineraries submitted by the inmate;(c) sponsor package, including, sponsor interview form, police chief interview form, CORI A interview form (if applicable), results of home investigation (if applicable), furlough investigator's summary, sponsor's probation check, furlough sponsorship agreement and a copy of sponsor's home telephone bill;(d) a CORI waiver signed by inmate;(e) results of inmate and sponsor interviews with either the Superintendent or institution furlough investigator.(5) completion of a weekly furlough roster listing all inmates on furlough during the previous week and all pertinent data concerning those furloughs. Said roster is to be forwarded to the Central Furlough Unit and Central Research Unit.(6) copies of all notifications made pursuant to 103 CMR 463.14.