Section 301-74.1 - What policies must we follow in planning a conference?When planning a conference, you must:
(a) Minimize all conference costs, including administrative costs, conference attendees' travel costs, and conference attendees' time costs;(b) Maximize the use of Government-owned or Government provided conference facilities as much as possible;(c) Identify opportunities to reduce costs in selecting a particular conference location and facility (e.g., through the availability of lower rates during the off-season at a site with seasonal rates); and(d) Ensure that the conference planner or designee does not retain for personal use any promotional benefits or materials received from a travel service provider as a result of booking the conference (see§§ 301-53.2 and 301-53.3 of this chapter); and(e) Develop and establish internal policies to ensure these standards are met.FTR Amdt. 89, 65 FR 1327 , Jan. 10, 2000, as amended by FTR Amdt. 2003-04, 68 FR 27937 , May 22, 2003