Section 474 - Encumbrances(a) An encumbrance is an accounting transaction which occurs when funds are set aside to pay for a particular obligation in the future, therefore funds are no longer available for other expenditures.(b) To establish an encumbrance, a grantee must do the following: (1) Submit a formal written request to the DOJ from the grantee's authorized officer or agent, and the fiscal officer prior to the end of the grant period.(2) Have the expenditures approved by the DOJ in the original budget or a subsequent budget modification.(3) Submit a purchase order/contract from the vendor or supplier of goods or services to the DOJ.Cal. Code Regs. Tit. 11, § 474
1. New section filed 5-6-2002 as an emergency; operative 5-6-2002 (Register 2002, No. 19). A Certificate of Compliance must be transmitted to OAL by 9-3-2002 or emergency language will be repealed by operation of law on the following day.
2. Certificate of Compliance as to 5-6-2002 order transmitted to OAL by 8-30-2002 and filed 10-10-2002 (Register 2002, No. 41). Note: Authority cited: Section 13825.3(c), Penal Code. Reference: Section 13825.4, Penal Code.
1. New section filed 5-6-2002 as an emergency; operative 5-6-2002 (Register 2002, No. 19). A Certificate of Compliance must be transmitted to OAL by 9-3-2002 or emergency language will be repealed by operation of law on the following day.
2. Certificate of Compliance as to 5-6-2002 order transmitted to OAL by 8-30-2002 and filed 10-10-2002 (Register 2002, No. 41).