(a) Grantees must invoice only for costs authorized in the Grant Award Agreement and in accordance with these regulations.(b) The DOJ reserves the right to make the final determination if an expense is allowable and necessary.(c) Expenses and necessary encumbrances must be incurred during the grant period.(d) Grantees can choose to submit a monthly or quarterly Project Claim Invoice to the DOJ for all project expenditures. These invoices must be received by the 10th of the following month. Those grantees that choose to submit quarterly Project Claim Invoices must remain in a quarterly filing status throughout the grant period.(e) The Project Claim Invoice includes the following:(4) Telephone and FAX numbers.(8) Current expenditures.(f) The Project Claim invoice must be signed and dated by the grantee's authorized officer or agent, and the fiscal officer.(g) Grantees must submit the final Project Claim Invoice within 30 calendar days of the end of the grant period, including the extension period.(h) If the grantee does not submit a final invoice within 120 calendar days from the end of the grant period, the DOJ will consider the last invoice submitted as the final invoice and close out the grant.(i) Once the DOJ has processed the final Project Claim Invoice, no further payment activities against the grant will be permitted.(j) Grantees are prohibited from billing other federal, state, or local agencies for goods and/or services billed and/or reimbursed to the grantee by the DOJ.(k) Grantees must retain source documents to substantiate all financial information reported pursuant to Section 482 of these regulations.Cal. Code Regs. Tit. 11, § 472
1. New section filed 5-6-2002 as an emergency; operative 5-6-2002 (Register 2002, No. 19). A Certificate of Compliance must be transmitted to OAL by 9-3-2002 or emergency language will be repealed by operation of law on the following day.
2. Certificate of Compliance as to 5-6-2002 order, including amendment of subsection (f), transmitted to OAL by 8-30-2002 and filed 10-10-2002 (Register 2002, No. 41). Note: Authority cited: Section 13825.3(c), Penal Code. Reference: Section 13825.4, Penal Code.
1. New section filed 5-6-2002 as an emergency; operative 5-6-2002 (Register 2002, No. 19). A Certificate of Compliance must be transmitted to OAL by 9-3-2002 or emergency language will be repealed by operation of law on the following day.
2. Certificate of Compliance as to 5-6-2002 order, including amendment of subsection (f), transmitted to OAL by 8-30-2002 and filed 10-10-2002 (Register 2002, No. 41).