Ariz. Admin. Code § 9-19-202

Current through Register Vol. 30, No. 45, November 8, 2024

Section R9-19-202 - Requests from Hospitals for Birth Registration

A. Before requesting the registration of the birth of an individual born in a hospital, the administrator or person in charge of the medical records for the hospital where the individual was born shall obtain, in a written format:

1. The information in R9-19-201(A); and

2. A statement attesting to the validity of the information in:

a. R9-19-201(A)(1) and (2), signed and dated by the person providing the information; and

b.R9-19-201(A)(3) and (4), signed and dated by the person providing the information.

B. To request the registration of the birth of an individual born in a hospital, within seven days after the date of the individual's birth, the administrator or person in charge of the medical records for the hospital where the individual was born shall:

1. Enter into the state electronic birth registration system the information in R9-19-201(A); and

2. If applicable, submit to the State Registrar or a local registrar or deputy local registrar the documentation in subsection (E) or (F).

C. To request the registration of the birth of an individual born in a hospital, more than seven days but less than one year after the individual's birth, the administrator or person in charge of the medical records for the hospital where the individual was born shall submit, in a Department-provided format, to the State Registrar or a local registrar or deputy local registrar:

1. The information required in R9-19-201(A);

2. If the information required in R9-19-201(A) is not submitted electronically, a written statement attesting to the validity of the submitted information, signed and dated by the administrator or person in charge of the medical records; and

3. If applicable, the documentation in subsection (E) or (F).

D. If an individual was born in a hospital and the individual's birth has not been registered more than one year after the individual's birth, the administrator or person in charge of the medical records for the hospital where the individual was born may submit to the State Registrar to request the registration of the individual's birth:

1. The information required in R9-19-201(A);

2. If applicable, the documentation in subsection (E) or (F);

3. A copy of supportive medical records; and

4. A written statement attesting to the validity of the submitted information, signed and dated by the administrator or person in charge of the hospital's medical records.

E. If the name of an individual's mother in R9-19-201(A)(1)(b)(i) is based on a court order establishing maternity, the person submitting the information for a birth record shall submit a copy of the court order establishing maternity, certified by the issuing entity.

F. If the name of an individual's father in R9-19-201(A)(1)(c)(i) is based on:

1. A voluntary acknowledgement of paternity, the person submitting the information for a birth record shall submit a copy of the voluntary acknowledgement of paternity that meets the requirements in A.R.S. § 25-812; or

2. An administrative order or a court order establishing paternity, the person submitting the information for a birth record shall submit a copy of the administrative order or court order establishing paternity, certified by the issuing entity.

Ariz. Admin. Code § R9-19-202

Amended effective July 31, 1989 (Supp. 89-3). Adopted by final rulemaking at 22 A.A.R. 1782, effective 10/1/2016. Amended by final expedited rulemaking at 26 A.A.R. 1534, effective 7/7/2020.