Section 3 AAC 180.010 - Application for community assistance payments(a) To receive a community assistance payment under AS 29.60.850 - 29.60.879, a municipality, reserve, or community must certify and agree, on a form provided by the department,(1) that the municipality, reserve, or community is in compliance with AS 29.60.850 - 29.60.879 and this chapter;(2) to use a payment received under AS 29.60.855 and 29.60.860 only for a public purpose as required under AS 29.60.850(a);(3) to make a service or facility provided with a payment received under AS 29.60.855 and 29.60.860 available to every person in the community regardless of race, religion, color, national origin, age, physical or mental disability, sex, marital status, changes in marital status, pregnancy, parenthood, or political affiliation; and(4) to maintain, as required under this paragraph, all accounting records, receipts, invoices, and other documents related to the receipt and expenditure of a payment under AS 29.60.855 and 29.60.860, including all documents that record the activities that occurred through the use of the payment; if the payment is for a community, the village council or incorporated nonprofit entity that agrees to receive the payment for the community must agree to maintain documents as required under this paragraph; the documents must be maintained(A) for at least three years after the date when the department distributes a payment under AS 29.60.855 and 29.60.860 each year to the municipality or reserve or to the village council or incorporated nonprofit entity for a community; and(B) for longer than three years and until the matter is fully resolved, if the municipality or reserve, or the village council or incorporated nonprofit entity for a community, has an unresolved audit finding, questioned costs, litigation, or a grievance at the end of the three-year period.(b) In addition to making the certification and agreement on the form provided under (a) of this section, a borough or unified municipality that will receive community assistance payments on behalf of communities in the borough or unified municipality must(1) submit to the department a resolution adopted by the assembly that clearly identifies (A) the communities that the borough or unified municipality has determined meet the eligibility criteria under AS 29.60.865, 29.60.879, and 3 AAC 180.110; and (B) the village council or incorporated nonprofit entity located within each community listed under (A) of this paragraph that the borough or unified municipality has approved as the recipient of the community assistance payment; and(2) certify that at least three of the services required under AS 29.60.865(c) are generally available to all residents of the community.(c) In addition to making the certification and agreement on the form provided under (a) of this section and receiving any identification required under (b) of this section, a reserve or village council must submit to the department a waiver of sovereign immunity in accordance with AS 29.60.865(a) and 3 AAC 180.130.(d) The department will not issue a community assistance payment to an entity until the department has received the entity's statement of expenditures of the prior year's community assistance payment, the community assistance program budget form for the current year's application, and all documents required under this section and 3 AAC 180.020.(e) To administer more efficiently the community assistance payment program under AS 29.60.850 - 29.60.879 and this chapter, and to reduce the costs associated with its administration, the department will use electronic mail and electronic filing to the maximum degree possible. An applicant may submit the form and documents required under this section to the department by means of electronic mail received not later than 4:30 p.m. on June 1 or regular mail postmarked not later than June 1, for community assistance payments to be distributed the following state fiscal year.Eff. 5/15/2008, Register 186; am 10/8/2008, Register 188; em am 3/10/2011 - 7/7/2011, Register 198; am 12/22/2017,Register 224, January 2018For an application submitted by electronic mail, the department's electronic mail address is caa@alaska.gov.Authority:AS 29.60.850
AS 29.60.855
AS 29.60.860
AS 29.60.865
AS 44.33.020