Section 3 AAC 108.460 - Grant agreement(a) Before the authority will disburse any grant money, the applicant must sign a grant agreement containing the terms and conditions of the grant. A grant agreement must contain the terms and conditions of the grant, including (1) the identity of the community the applicant represents;(2) a statement whether the project will include an energy audit;(3) a project work-plan, approved by the authority, that includes (A) a description of the project, including the energy efficiency improvements to be made to specified public buildings and facilities, and any energy conservation measures to be implemented;(B) activities to coordinate project planning with members of the community;(D) a project completion deadline; the deadline must be approximately three years from the date of the first disbursement of grant money;(E) a complete project budget from all funding sources, including community matching resources;(F) identification of allowable project costs;(G) a statement whether the authority will procure a third-party service provider to perform the project work and meet reporting requirements, or whether the grantee will administer the project; and(H) reporting requirements for technical and economic data, project and budget reports, and actual energy use data;(4) identification of community matching resources and procedures for verifying those contributions;(5) requirements for the documentation of expenditures and procurements;(6) requirements for the grantee's maintenance and retention of project records;(7) a waiver of sovereign immunity from suit for claims related to the grant award, on a form approved by the Department of Law; and(8) other terms and conditions that the authority determines are appropriate to ensure the public purpose of, and maximize the public benefit from, the grant.(b) The authority will require an energy audit be conducted before approving a project work plan under (a)(3) of this section unless(1) within the prior three years, an American Society of Heating, Refrigerating and Air-Conditioning Engineers Level II or higher energy audit has been conducted on the public buildings and facilities in the eligible community;(2) the applicant is proposing to implement a street light retrofit or another specific energy measure that would not require an audit to determine estimated savings;(3) the authority determines that other special circumstances related to the proposed grant project exist so that conducting an energy audit is not necessary to promote the purposes of the village energy efficiency program.(c) When the grant project includes an energy audit, the project work plan under (a)(3) of this section may be initially limited to activities, schedules, and budget regarding the energy audit. The process for conducting the energy audit will be used to develop the project work plan. The authority will not disburse additional grant money until the grant agreement is amended to incorporate a work plan, approved by the authority, for implementing the remainder of the grant project.(d) The authority may meet with the applicant and with other members of the community before signing the grant agreement to help ensure that terms and conditions of the grant meet the interests of the community.Eff. 6/30/2013, Register 206