01971899
02-18-1999
Otis R. Myles, Appellant, v. Togo D. West, Jr., Secretary, Department of Veterans Affairs, Agency.
Otis R. Myles v. Department of Veterans Affairs
01971899
February 18, 1999
Otis R. Myles, )
Appellant, )
)
v. ) Appeal No. 01971899
)
Togo D. West, Jr., )
Secretary, )
Department of Veterans Affairs, )
Agency. )
_________________________________)
DECISION
Appellant filed the instant appeal from the agency's November 19, 1996
decision finding that the agency did not breach a settlement agreement
entered into by the parties on November 20, 1992.
The November 20, 1992 settlement agreement provided in relevant part:
[2]b. Changes in tour of duty will conform to the Medical Center Policy
#115, as management agreed to in a prior settlement agreement on March
13, 1991. This includes having fair and equitable rotation among its
supervisors and giving the supervisors the length of any reassignments
to the best of management's knowledge. [Appellant's] tour of duty is now
Monday through Friday from 7:00 [a.m.] to 3:30 p.m. If his tour of duty
is changed to evenings, nights or week-ends, all supervisors should rotate
through these shifts for the same length of time as [appellant]. If the
tours of duty are changed, [appellant] will not be the first to rotate.
According to the November 19, 1996 decision appellant subsequently alleged
that the agency breached provision 2(b) of the agreement because the
weekend and corridor crew supervisors and Person A were excluded from
rotating shifts. The agency found:
[R]otation of supervisors began in April 1995 and continued until June
1996. This documentation shows that you were not the first supervisor to
rotate shifts; instead, you were the fourth supervisor to rotate during
this time. [Person A] was scheduled to work the rotation shift from March
3, 1997 through May 30, 1997. However, after June 1996 the rotation of
supervisors was not necessary because two other supervisors volunteered
for the shift. Although the weekend and corridor crew supervisors
were omitted from the rotation shift, the settlement agreement makes
no reference that they will be included. Because at least one other
supervisor rotated shifts during the time you were expected to rotate
shifts, we find no breach has occurred.
On appeal appellant argues that the settlement agreement did not omit
weekend and corridor crew supervisors and did not omit Person A.
EEOC Regulation 29 C.F.R. �1614.504(a) provides that any settlement
agreement knowingly and voluntarily agreed to by the parties shall be
binding on both parties. If the complainant believes that the agency
has failed to comply with the terms of a settlement agreement, then the
complainant shall notify the EEO Director of the alleged noncompliance
"within 30 days of when the complainant knew or should have known of
the alleged noncompliance." 29 C.F.R. �1614.504(a). The complainant
may request that the terms of the settlement agreement be specifically
implemented or request that the complaint be reinstated for further
processing from the point processing ceased. Id.
Settlement agreements are contracts between the appellant and the agency
and it is the intent of the parties as expressed in the contract, and not
some unexpressed intention, that controls the contract's construction.
Eggleston v. Department of Veterans Affairs, EEOC Request No. 05900795
(Aug. 23, 1990); In re Chicago & E.I. Ry. Co., 94 F.2d 296 (7th
Cir. 1938). In reviewing settlement agreements to determine if there is
a breach, the Commission is often required to ascertain the intent of the
parties and will generally rely on the plain meaning rule. Wong v. United
States Postal Service, EEOC Request No. 05931097 (Apr. 29, 1994) (citing
Hyon v. United States Postal Service, EEOC Request No. 05910787 (Dec. 2,
1991)). This rule states that if the writing appears to be plain and
unambiguous on its face, then its meaning must be determined from the
four corners of the instrument without any resort to extrinsic evidence
of any nature. Id. (citing Montgomery Elevator v. Building Engineering
Service, 730 F.2d 377 (5th Cir. 1984)).
The record does not contain a copy of Medical Center Policy #115.
Without a copy of Medical Center Policy #115 in the record it is
impossible to determine whether the agency has breached provision 2(b)
of the agreement. For instance, it is possible that Medical Center Policy
#115 defines whether weekend and corridor crew supervisors are subject to
rotating shifts. Therefore, we shall remand the matter so that the agency
can supplement the record with a copy of Medical Center Policy #115.
The agency's decision finding that it did not breach the settlement
agreement is VACATED and we REMAND the matter to the agency for further
processing in accordance with this decision and applicable regulations.
ORDER
The agency shall supplement the record with a copy of Medical Center
Policy #115. Within 30 days of the date this decision becomes final
the agency shall issue a new decision determining whether the agency
breached the settlement agreement. A copy of the agency's new decision
must be sent to the Compliance Officer referenced herein.
IMPLEMENTATION OF THE COMMISSION'S DECISION (K0595)
Compliance with the Commission's corrective action is mandatory.
The agency shall submit its compliance report within thirty (30)
calendar days of the completion of all ordered corrective action. The
report shall be submitted to the Compliance Officer, Office of Federal
Operations, Equal Employment Opportunity Commission, P.O. Box 19848,
Washington, D.C. 20036. The agency's report must contain supporting
documentation, and the agency must send a copy of all submissions to
the appellant. If the agency does not comply with the Commission's
order, the appellant may petition the Commission for enforcement of
the order. 29 C.F.R. �1614.503 (a). The appellant also has the right
to file a civil action to enforce compliance with the Commission's
order prior to or following an administrative petition for enforcement.
See 29 C.F.R. �� 1614.408, 1614.409, and 1614.503 (g). Alternatively,
the appellant has the right to file a civil action on the underlying
complaint in accordance with the paragraph below entitled "Right to File
A Civil Action." 29 C.F.R. �� 1614.408 and 1614.409. A civil action for
enforcement or a civil action on the underlying complaint is subject to
the deadline stated in 42 U.S.C. �2000e-16(c) (Supp. V 1993). If the
appellant files a civil action, the administrative processing of the
complaint, including any petition for enforcement, will be terminated.
See 29 C.F.R. �1614.410.
STATEMENT OF RIGHTS - ON APPEAL
RECONSIDERATION (M0795)
The Commission may, in its discretion, reconsider the decision in this
case if the appellant or the agency submits a written request containing
arguments or evidence which tend to establish that:
1. New and material evidence is available that was not readily available
when the previous decision was issued; or
2. The previous decision involved an erroneous interpretation of law,
regulation or material fact, or misapplication of established policy; or
3. The decision is of such exceptional nature as to have substantial
precedential implications.
Requests to reconsider, with supporting arguments or evidence, MUST
BE FILED WITHIN THIRTY (30) CALENDAR DAYS of the date you receive this
decision, or WITHIN TWENTY (20) CALENDAR DAYS of the date you receive
a timely request to reconsider filed by another party. Any argument in
opposition to the request to reconsider or cross request to reconsider
MUST be submitted to the Commission and to the requesting party
WITHIN TWENTY (20) CALENDAR DAYS of the date you receive the request
to reconsider. See 29 C.F.R. �1614.407. All requests and arguments
must bear proof of postmark and be submitted to the Director, Office of
Federal Operations, Equal Employment Opportunity Commission, P.O. Box
19848, Washington, D.C. 20036. In the absence of a legible postmark,
the request to reconsider shall be deemed filed on the date it is received
by the Commission.
Failure to file within the time period will result in dismissal of your
request for reconsideration as untimely. If extenuating circumstances
have prevented the timely filing of a request for reconsideration,
a written statement setting forth the circumstances which caused the
delay and any supporting documentation must be submitted with your
request for reconsideration. The Commission will consider requests
for reconsideration filed after the deadline only in very limited
circumstances. See 29 C.F.R. �l6l4.604(c).
RIGHT TO FILE A CIVIL ACTION (R0993)
This is a decision requiring the agency to continue its administrative
processing of your complaint. However, if you wish to file a civil
action, you have the right to file such action in an appropriate United
States District Court. It is the position of the Commission that you
have the right to file a civil action in an appropriate United States
District Court WITHIN NINETY (90) CALENDAR DAYS from the date that you
receive this decision. You should be aware, however, that courts in some
jurisdictions have interpreted the Civil Rights Act of 1991 in a manner
suggesting that a civil action must be filed WITHIN THIRTY (30) CALENDAR
DAYS from the date that you receive this decision. To ensure that your
civil action is considered timely, you are advised to file it WITHIN
THIRTY (30) CALENDAR DAYS from the date that you receive this decision
or to consult an attorney concerning the applicable time period in the
jurisdiction in which your action would be filed. In the alternative,
you may file a civil action AFTER ONE HUNDRED AND EIGHTY (180) CALENDAR
DAYS of the date you filed your complaint with the agency, or filed your
appeal with the Commission. If you file a civil action, YOU MUST NAME
AS THE DEFENDANT IN THE COMPLAINT THE PERSON WHO IS THE OFFICIAL AGENCY
HEAD OR DEPARTMENT HEAD, IDENTIFYING THAT PERSON BY HIS OR HER FULL NAME
AND OFFICIAL TITLE. Failure to do so may result in the dismissal of your
case in court. "Agency" or "department" means the national organization,
and not the local office, facility or department in which you work.
Filing a civil action will terminate the administrative processing of
your complaint.
RIGHT TO REQUEST COUNSEL (Z1092)
If you decide to file a civil action, and if you do not have or cannot
afford the services of an attorney, you may request that the Court appoint
an attorney to represent you and that the Court permit you to file the
action without payment of fees, costs, or other security. See Title VII
of the Civil Rights Act of 1964, as amended, 42 U.S.C. �2000e et seq.;
the Rehabilitation Act of 1973, as amended, 29 U.S.C. ��791, 794(c).
The grant or denial of the request is within the sole discretion of
the Court. Filing a request for an attorney does not extend your time
in which to file a civil action. Both the request and the civil action
must be filed within the time limits as stated in the paragraph above
("Right to File A Civil Action").
FOR THE COMMISSION:
Feb 18, 1999
DATE Ronnie Blumenthal, Director
Office of Federal Operations