Section 9-7-207 - Deposit of state publications and legislative publications(1)(a) A state agency shall submit to the division a digital copy of each state publication the state agency makes available to the public regardless of format for bibliographic listing and permanent retention in the digital library.(b) A state agency may not remove a state publication that is posted to the state agency's public website until the state agency submits a digital copy of the state publication to the division under Subsection (1)(a).(c) A state agency's submission of a state publication under Subsection (1)(a) constitutes the state agency's compliance with the requirement under Section 46-5-108 to ensure that the state publication is reasonably available for use by the public on a permanent basis.(2)(a) In addition to the requirements of Subsection (1), a state agency that elects to publish a state publication in a physical format shall submit copies of the state publication to the division in the numbers specified by the state librarian.(b) The division shall: (i) forward one copy of each state publication described in Subsection (2)(a) to the state archivist; and(ii) retain two copies of each state publication described in Subsection (2)(a) for the division's collection of state publications.(3)(a) Upon the legislative staff office's production of a legislative publication, the legislative staff office shall deposit with the division a digital copy of the legislative publication.(b) The legislative staff office's deposit of a legislative publication with the division for the division to publish online, as provided in this part, is a method for the legislative staff office to comply with Section 46-5-108.(4)(a) A political subdivision or state institution of higher education may submit to the division a digital copy of any information the political subdivision or state institution of higher education makes available to the public.(b) With respect to information submitted to the division by political subdivisions and state institutions of higher education, the division may select the information the division considers appropriate for permanent public access in the digital library.Amended by Chapter 160, 2023 General Session ,§ 5, eff. 7/1/2023.Amended by Chapter 291, 2023 General Session ,§ 12, eff. 7/1/2023, applying coordination clause.Amended by Chapter 291, 2023 General Session ,§ 5, eff. 3/15/2023.Amended by Chapter 81, 2006 General Session.