Ill. R. Cir. Ct. McHenry Cnty. 21.17

As amended through September 23, 2024

Rule 21.17 - AUTHORITY FOR E-RECORDS

Specific authority for designating the electronic record as the official court record has been granted by Supreme Court Order M.R. 1218, filed October 24, 2012.

A. Effective date - These rules shall become effective on August 3, 2015 and remain in effect until further order.

B. Designation of electronic record case types - This court hereby authorizes all electronic civil court records to be the official court record. This includes all civil (AD, AR, CH, D, DC, DN, DV, ED, EV, F, FA, FC, GC, GR, L, LA, LM, MC, MH, MR, OP, P, PR, SC, and TX) case types, with the exception of Will Filing (WI). The Court may authorize, by written Administrative Order, the electronic records for additional types of civil cases to be the official court record. The Circuit Court Clerk shall direct the phasing in of additional implementation.

C. Definitions - The following terms in these rules are defined as follows:

Electronic Record - All official trial court records for a case are filed and stored electronically, except all documents required to be maintained in original form.

Print on Demand - The ability to print any electronic document for the use by judges, court personnel, lawyers, litigants and the public.

D. Electronic Access to Records - This court adopts the Supreme Court's Electronic Access Policy. Access to the electronic court record will be available consistent with this policy. All protected information will be reviewable only by parties of record consistent with the Supreme Court's General Administrative Order on Recordkeeping in the Circuit Courts and applicable laws. The electronic record can be accessed at any time subject to unexpected technical failures, normal system maintenance, or as may otherwise be technically feasible.

E. Protecting Electronic Record - The Clerk of the Circuit Court shall ensure the migration safety of the court's records, the regular maintenance of the hardware and software, and replication of the data to off-site storage facilities.

Ill. R. Cir. Ct. McHenry Cnty. 21.17