Section 402.322 - Card-Minding Systems - Site System Standards(a) The site system must be designed so that the Commission may remotely verify the operation, compliance and internal accounting systems of the site system at any time. The manufacturer shall provide to the Commission all current protocols, usernames, passwords, and any other required information needed to access the system. Any and all reports maintained or available for generation by the card-minding system shall be capable of being downloaded or otherwise accessed via the remote connection.(b) The site system's internal accounting system must be capable of recording the licensed authorized organization's sale of card-minding devices, disposable bingo cards, pull-tab bingo tickets, regular bingo prizes awarded, pull-tab bingo prizes awarded and prize fee collected.(c) The site system must be able to verify winning cards and print the cards for posting. For verification purposes, the site system must be capable of storing and printing an ordered list of all balls called for each regular bingo and pull-tab bingo event game.(d) The site system must be capable of storing: (1) all transactions affecting a card-minding device;(2) the device ID number for each transaction affecting the card-minding device; and(3) the date, time, quantity of electronic bingo cards affected, price per card or package, package number, and transaction number for each of the following transactions: (A) loading of cards; and(e) The site system may allow the same electronic bingo cards originally sold and loaded on a card-minding device (device #3, for example) to be reloaded on the same device, provided the transaction is recorded as a reload.(f) The site system shall not allow the exact duplication of cards on two different card-minding devices. However, the site system may allow electronic bingo cards originally sold on one card-minding device (device #4, for example) to be reloaded on a different card-minding device (such as device #10), provided that the original device (#4) was removed from play and the site system recorded the transaction as a reload.(g) The site system must not engage in any type of sale, void, or reload transaction for a card-minding device unless a functioning card-minding device or a programmable memory device that inserts into a card-minding device is connected with the site system.(h) For voided transactions, the site system shall ensure all electronic bingo cards are erased or deactivated.(i) Upon completion of each transaction, the site system must not allow any transactional information including date, time, quantity of electronic bingo cards, price per card or package, package number, or other source information to be changed within the accounting system or database.(j) The site system must identify duplicate device ID numbers.(k) The site system must recognize the device ID number and store that number on the transaction log for each and every transaction that directly affects that card-minding device.(l) The site system must have a database backup and recovery system to prevent loss of transactional information in the event of power failures or any disruptive event.(m) The site system must not allow a player or operator to select specific cards from a perm of electronic bingo cards to be sold or played.(n) The site system must record a sequential transaction number or audit tracking number for every transaction. The site system must not allow this number to be changed or reset manually.(o) The site system must be capable of printing a receipt and recording for each sale, void or reload of an electronic or paper card face product that includes, at a minimum, the following information: (1) licensed authorized organization's name;(2) licensed authorized organization's taxpayer number;(3) bingo occasion location name;(4) date and time of the transaction, in DD/MM/YYYY HH:MM:SS; format;(5) sequential transaction or audit tracking number;(6) the dollar value of the transaction and quantity of associated products;(7) a notation to distinguish from which point of sale terminal the receipt was produced when more than one sales terminal is used;(8) the total dollar value of the transaction; and(9) transactions including a card-minding device must include the following information: (A) device ID number (cannot be manually entered) or account number; and(B) range of electronic bingo cards sold.(p) The site system must be capable of storing and printing: (1) a transaction log; and(2) end of occasion log for each bingo occasion.(q) The site system must be capable of storing and printing an Occasion Report and Occasion Summary Report on demand.(r) The site system must not allow a card-minding device to enable and play more than 66 card faces for any one regular bingo game.(s) The site system must be capable of maintaining all required information for the end of occasion log and the occasion summary report for a period of 48 months.(t) The site system must not erase or overwrite any of the required bingo occasion information until both detail and summary information is transferred to a secondary storage medium.(u) All card-minding system approvals issued by the Commission prior to the effective date of this section remain valid. Any subsequent changes or modifications to an approved system require compliance with this section.(v) The site system may, but is not required to, be designed to incorporate the use of a customer account. However, if the site system incorporates the use of a customer account, the site system must include the following requirements: (1) All communications regarding transactions between the bingo card-minding device and the site system must be secured by use of a unique personal identification number (PIN) established by the player;(2) All transactions may only be processed after the site system confirms the identity of the player;(3) Be capable of recording each transaction made by a player from their customer account and include the transaction number, transaction dollar amount, time and date, quantity and type of product purchased, and customer's account number;(4) Not be used to track and credit a customer's account with bingo prizes won;(5) Additional funds may be added to the customer's account only at a Point-of-Sale Station;(6) Capable to generate financial reports for customer account activity to include: (A) customer account number;(B) initial amount of funds placed in the account;(C) each transaction including quantity and type of bingo product(s) purchased, dollar amount, time and date, any ending balance, bingo worker login information;(D) if balance was refunded at end of occasion, or retained by the organization as other income; and(7) Be capable of and shall provide a receipt for each customer transaction that contains the following disclaimer: "Any funds remaining in your customer account that you do not claim by the end of the occasion will be kept by the licensed authorized organization. Please allow enough time before the end of the occasion to claim your funds on your account."16 Tex. Admin. Code § 402.322
The provisions of this §402.322 adopted to be effective July 1, 2012, 37 TexReg 4902; amended to be effective September 1, 2014, 39 TexReg 6834