Or. Admin. R. 333-090-0120

Current through Register Vol. 63, No. 9, September 1, 2024

Section 333-090-0120 - Application, Review, Award, and Agreement

(1) To apply for a grant, an applicant must submit a complete grant application in response to, and by the date specified in, an Authority-issued Request for Grant Application.

(2) The Authority shall review timely grant applications for completeness. The Authority shall notify applicants if the application is incomplete. The applicant shall have 10 days to submit supplemental information to the Authority to complete the application.

(3) Applications shall be submitted to the Authority in the form and manner identified by the Authority, and shall contain at minimum:

(a) The legal name of the applicant eligible entity or entities and the Oregon Secretary of State registration number for any applicant entity required to be registered;

(b) Contact information including the name, address, electronic mail address, and telephone number of the responsible party for the applicant;

(c) If applicable, the name of the Federally Recognized Tribe(s) of Oregon served by the applicant;

(d) A description of how the applicant entity serves or represents:

(A) Communities with high concentrations of low-income households.

(B) Communities impacted by environmental justice factors as described in ORS 431A.400;

(e) A description of the applicant's capacity to administer any awarded funds;

(f) A description of how the applicant is able to comply with the requirements of all applicable state and federal laws, rules and regulations;

(g) Information concerning the availability of funding from other sources for the proposed work, including source, amount, period of availability, and limitations of use, if available;

(h) The budget being requested, including program costs, program delivery costs, and administrative expenses; and

(i) Any other information requested by the Authority in the Request for Grant Application (RFGA).

(4) The Authority shall only consider timely and complete grant applications for possible approval and offering a grant agreement.

(5) When considering grant applications and making funding decisions, the Authority may consider:

(a) How closely the grant application meets the criteria outlined in ORS 431A.400 and the RFGA.

(b) How effectively and efficiently the applicant's proposal furthers the purpose of the Program as described in ORS 431A.400(2) and the RFGA.

(c) Geographic location served.

(d) Evidence that the applicant has established relationships with the community proposed to be served.

(e) Evidence that the applicant can leverage Program funding with other funding, resources or partnerships to increase benefits to low-income households.

(6) It is within the Authority's sole discretion to issue a RFGA, review and consider applications submitted, set the time for submission of applications or extend the time for applications, and to award grants that in its judgment, best achieve the purposes of the RFGA, ORS 431A.400, these rules, and other applicable law, including orders of the Authority.

(7) The applicant must establish in its application that it is eligible to receive a grant as required in ORS 431A.400(3). The Authority may request additional information or documentation to determine whether the applicant meets eligibility requirements. If the applicant does not timely provide additional information or documentation, the application may be determined incomplete.

(8) The Authority shall notify an eligible entity applicant of an award of grant funding in writing. An awarded eligible entity applicant must return the executed grant agreement to the Authority within 60 calendar days from the date of written award notification. The grant agreement is deemed withdrawn if the eligible entity applicant fails to submit the signed grant agreement to the Authority within 60 calendar days from the date of written award notification unless the deadline is extended in writing by the Authority.

(9) The agreement shall include, at minimum, the following terms:

(a) The total grant amount awarded;

(b) The start and end dates of the of the grant agreement;

(c) The agreement provisions identified in ORS 431A.400(5)(a)-(e);

(d) The repayment provisions identified in ORS 431A.400(6)(a)-(b);

(e) Record keeping, reporting, and compliance monitoring requirements as detailed in these rules and ORS 431A.400(7)(a)-(g);

(f) Termination clause; and

(g) Any other conditions or terms required by the Authority.

Or. Admin. R. 333-090-0120

PH 41-2023, adopt filed 09/13/2023, effective 9/15/2023

Statutory/Other Authority: ORS 431A.400

Statutes/Other Implemented: ORS 431A.400