Okla. Admin. Code § 753:11-11-2

Current through Vol. 41, No. 24, September 3, 2024

Section 753:11-11-2 - Supplier selection

Phase 1 uses a series of filters to identify which bidder provides the most value. For Construction Management/At Risk contracts, for example, Subchapters 753:11-9-1 through 753:11-9-5 reflect Phase I supplier selection and should be read in tandem with this Subchapter. On or before the date stated in the solicitation, suppliers submit documentation requested in the solicitation or bid documents information that will be evaluated, rated, and/or weighted, which may include, but is not limited to:

(1)Past performance information. The supplier submits performance information collected from past customers about past projects/services the supplier has completed.

(2)Project capability. The supplier submits proof of their ability to perform the requirements of the proposed project/service specified in the solicitation, which includes but is not limited to risk assessment and mitigation, financial stability, proper insurance, the absence of any conflict of interest as such conflicts are addressed at 753:11-1-4, technical capability, documented performance measurements, supplier's ability to provide additional value, and pricing information as required by the solicitation.

(3)Interviews. The Selection Monitor will schedule interviews with representatives of selected firms as designated by the Selection Committee. The interview provides a forum for the supplier to discuss the project and answer questions concerning the ability to deliver the project/service.

(4)Prioritization. After completion of (1) through (3) of this Section, the Selection Monitor prioritizes bidders from the highest performing to least performing based upon past performance scores and the committee ratings and evaluation of the information provided by each supplier.

(5)Dominance check. The Selection Monitor reviews the prioritization and scoring of the bidders to identify the apparent Best Value supplier.

Okla. Admin. Code § 753:11-11-2

Adopted by Oklahoma Register, Volume 36, Issue 24, September 3, 2019, eff. 9/18/2019

Amended by Oklahoma Register, Volume 40, Issue 23, August 15, 2023, eff. 9/1/2023