N.Y. Comp. Codes R. & Regs. tit. 9 § 6160.6

Current through Register Vol. 46, No. 51, December 18, 2024

Section 6160.6 - Overall administration of contracts

(a) Contract period. The Division of Criminal Justice Services will enter into contracts with companies for one year. These may be renewed or extended or succeeded by new contracts for up to four more years, all at the discretion of the commissioner.

(b) Award limitation. Contracts will be awarded for no more than $60,000 in a single year.

(c) Contract activities. All activities must have prior approval from the Division of Criminal Justice Services.

(d) Contract changes. Contracts with grantees may be extended or terminated or renewed or amended or renegotiated at the discretion of the Commissioner of the Division of Criminal Justice Services, in light of company performance, changes in project conditions, or otherwise.

(e) Records. Grantees will keep books, ledgers, receipts, work records, consultant agreements and inventory records pertinent to the project. All such accounts and documentation must be kept in generally recognized fashion, by a bookkeeper or accountant, and will be open to review by the Commissioner of the Division of Criminal Justice Services or the State Comptroller or both.

(f) Liability. Nothing in the contract between the Division of Criminal Justice Services and the grantee shall impose liability on the State of New York, the Division of Criminal Justice Services, or the community for injury incurred during the performance of approved activities.

(g) Training. The grantee will provide necessary training to those who will perform the crime prevention activities under the contract between it and the Division of Criminal Justice Services.

(h) Hiring. In the event that a grantee employs someone for the project, priority must be given, to the extent possible, to hiring a resident of the neighborhood who is unemployed or not fully employed.

(i) Payments. Vouchers will be processed for payment no less frequently than quarterly and no more frequently than monthly to the grantee for activities it will undertake according to the terms of its contract with the Division of Criminal Justice Services. Appropriate documentation must accompany each request for payment. A final fiscal report will be necessary within 30 days of the end of the contract period. If the contract is renewed or extended or renegotiated, the final fiscal report may be changed or suspended to accommodate the change in contract conditions.

(j) Bonding. The bond required of a grantee, as a condition of its contract, may be dispensed with at the discretion of the commissioner.

(k) Reports. A narrative report of grantee's activities under this contract will be due each quarter as a condition of the next advance payment, after the first quarter. A final narrative report will be required within 30 days of the end of the project, subject to the same conditions as those of the final fiscal report above.

(l) Review. The grantee's performance in all areas mentioned above, in addition to the crime prevention activities contracted for, will be reviewed periodically by the Division of Criminal Justice Services. Such review will take the form of site visits, records inspection, correspondence, and telephone communication, or other methods deemed necessary by the division to ascertain the quality and quantity of grantee activities according to its contract.

(m) Disposition of applications. The Division of Criminal Justice Services reserves the right to reject applications, deny awards or defer applications for future consideration based on insufficient information in the application, lack of accompanying documentation, inappropriateness of project proposed for the problem being addressed, inappropriateness of project proposed under the intent of this act, lateness of arrival, or an organizational history of unsuccessful projects of a similar nature.

(n) Funds awarded under this act to an applicant who does not execute a contract in implementation of the awarded project within one year of the award date may be revoked and reallocated to another applicant at the discretion of the commissioner.

N.Y. Comp. Codes R. & Regs. Tit. 9 § 6160.6