N.Y. Comp. Codes R. & Regs. Tit. 9 §§ 1725-5.2

Current through Register Vol. 46, No. 36, September 4, 2024

Section 1725-5.2 - Tenant files

(a) Tenant files are to be maintained for each tenant and former tenant of the project. Files of tenants still in occupancy are generally maintained by reference to the tenants' account or apartment reference number. Files of former tenants are maintained in alphabetical order by tenant's surname.

(b) All forms, letters, reports, etc. including applications, leases, income surveys, rent adjustments, concerning an individual tenant will be filed in tenant's folder. Letters, reports and similar items which refer to more than one tenant but not to all tenants, will be duplicated, if feasible, in sufficient number to permit insertion in each file concerned; or if not feasible, a cross-reference note will be placed in each file concerned.