N.Y. Comp. Codes R. & Regs. Tit. 9 §§ 1625-6.2

Current through Register Vol. 46, No. 36, September 4, 2024

Section 1625-6.2 - Tenant files

(a) Tenant files shall be maintained for each tenant and ex-tenant of the project. Files of tenants still in occupancy should generally be maintained by reference to tenants' account number or apartment reference number. Ex-tenants files should be maintained in alphabetical order by tenants' surname.

(b) All forms, letters, reports, etc. including applications, leases, income surveys, rent adjustments, concerning an individualtenant will be filed in his folder. Letters, reports and similar items which refer to more than one tenant but not to all tenants,will be duplicated, if feasible, in sufficient number to permit insertion in each file concerned; or if not feasible, a cross reference will be placed in each file concerned.