N.Y. Comp. Codes R. & Regs. Tit. 8 §§ 145-2.4

Current through Register Vol. 46, No. 45, November 2, 2024

Section 145-2.4 - Matriculated status

(a) A student shall be considered in matriculated status if:

(1) the student has filed a written application for enrollment at the institution for the purpose of earning a degree, diploma or certificate;

(2) in accepting the student's application, the institution has taken into account the capacity of the student to undertake a course of study and its own capacity to provide what instructional and other support the student needs to complete the program, as required by section 52.2(d) of this Title; and

(3) the institution, on the basis of that demonstration has recognized the student as a candidate for that degree, diploma or certificate. It shall not be necessary that the student, in addition, have passed matriculation examinations or language examinations, or completed any other particular prerequisites established by the school in accordance with local custom or regulation. Effective for academic terms beginning after January 1, 1978, students accepted in special programs for the disadvantaged may be considered matriculated on that basis only if such programs are in the EOP, HEOP, SEEK, or College Discovery categories, or are otherwise approved by the commissioner.

(b) The student who is enrolled for courses solely to complete teacher certification, licensing or other external requirements, or solely for personal or cultural advancement, and who is not recognized as a candidate for a degree, diploma or certificate, shall not be considered a matriculated student.

(c) A student shall be considered matriculated only if the courses pursued by the student are fully recognized at that time as contributing towards fulfillment by the student of the requirements for completion of the program. A student required to complete certain courses to make up deficiencies in background or training may be considered matriculated if acceptance and credit are not conditioned upon additional and special requirements designed to establish the qualifications of the student to pursue the program successfully. However, if credit is conditional, depending upon satisfactory completion of certain special and additional requirements, then the student shall not be considered to be fully matriculated.

(d) Retroactive matriculation by the school shall not establish retroactive eligibility for student aid unless such retroactive action was necessary to correct clerical error or administrative delay in reviewing the application of a student who was in fact eligible for matriculation as of the retroactive date.

(e) Students enrolled in a degree granting institution other than the institution in which they are matriculated must be certified as eligible for tuition assistance by the matriculating institution. The courses and program of study at the attending institution must be consistent with the matriculating institution's approved program of study at the time of enrollment and attendance. In order to certify eligibility for State financial aid, the matriculating institution must receive all grades and tuition costs from the school attended.

(f)

(1) Matriculated students may defer declaration of a specific major and still be considered enrolled in one or more of an institution's approved programs provided that the matriculating institution approves the student's deferment. For State financial aid purposes, a student must declare a major within 30 days of the end of the institution's add/drop period of the sophomore year in a 2-year program or within 30 days of the end of the add/drop period of the junior year of a baccalaureate program so that the student is able to complete the requirements for the degree within the timeframe specified in the academic program as registered with the commissioner. Provided, however, that:

(i) for four-year programs, students who reach their junior year status upon first-time enrollment because of college credits earned during high school may declare a major when they matriculate as a first-time college student. However, such students must declare a major within 30 days of the end of the add/drop period in the semester after the one within which the student reached their junior year status. Junior year status is determined by the institution.

(ii) for 2-year programs, students who reach their sophomore year status upon first-time enrollment because of college credits earned during high school may declare a major when they matriculate as a first-time college student. However, such students must declare a major within 30 days of the end of the add/drop period of the next semester after reaching sophomore-year status. Sophomore year status is determined by the institution.

(2) In each case, the cumulative transcript for the student must designate the student's enrollment in a program that has been registered by the State Education Department and appears on the Inventory of Registered Programs as a program eligible for State student aid. While a declaration must be made at specified points as noted above, students may change their choice of major during their program of study.

N.Y. Comp. Codes R. & Regs. Tit. 8 §§ 145-2.4

Amended New York State Register March 1, 2023/Volume XLV, Issue 09, eff. 3/1/2023