N.Y. Comp. Codes R. & Regs. tit. 6 § 624.6

Current through Register Vol. 46, No. 43, October 23, 2024

Section 624.6 - General rules of practice

(a) 'Service.'

(1) Rule 2103 of the CPLR will govern service of papers except that service upon the party's duly authorized representative may be made by the same means as provided for service upon an attorney. Notwithstanding any other rule to the contrary, service may be made by electronic means, such as email or facsimile, if agreed to in advance by the parties or authorized by the ALJ.

(2) Proof of service must be made in the same manner as under the CPLR. Any required filing or proof of service must be with the Office of Hearings and Mediation Services.

(3) When service of motion papers by electronic means, such as facsimile or email, is agreed to in advance by the parties or authorized by the ALJ, the ALJ may direct the parties to send a copy of the papers transmitted electronically to the recipient by first class mail.

(b) 'Computation of time limits.'

(1) The rules of General Construction Law sections 20 and 25-a govern computation of time limits.

(2) If a period of time prescribed under this Part is measured from the date of service of a paper or the date of the issuance of a ruling, decision or other communication instead of the date of service,

(i) five (5) days is added to the prescribed period if notification is by first class mail;

(ii) one (1) day is added to the prescribed period if notification is by overnight delivery;

(iii) if service or issuance is by facsimile transmission only, as agreed to or authorized pursuant to paragraph (a)(1) of this section, the service is complete upon the receipt by the sender of a signal from the equipment of the party served that the transmission was received; and

(iv) if service or issuance is by email only, as agreed to or authorized pursuant to paragraph (a)(1) of this section, the service is complete upon transmission. Service by email is not complete upon transmission if the serving party receives notification that the papers sent by email did not reach the person to be served.

(c) 'Motion practice.'

(1) Motions and requests made at any time must be part of the record. Motions and requests prior to the evidentiary hearing must be in writing. All motion papers must be filed with the ALJ by personal delivery or first class mail, together with proof of service of the motion on all parties and potential parties. In addition to filing by personal delivery or mail, an ALJ may authorize the parties to file additional copies of motions by electronic means. During the course of the evidentiary hearing, motions may be made orally except where otherwise directed by the ALJ. If no ALJ has been assigned to the proceeding, the motion must be filed with the Chief ALJ of the Office of Hearings and Mediation Services by personal delivery or first class mail.

(2) Every motion must clearly state the relief requested, the legal arguments and any facts on which the motion is based, and include other supporting documents.

(3) All parties have ten (10) days after a motion is served to serve a response. Thereafter no further responsive papers will be allowed without permission of the ALJ. All responsive papers must be filed with the ALJ by personal delivery or first class mail, together with proof of service on all parties. An ALJ may authorize the parties to file additional copies of the responsive papers by electronic means.

(4) The ALJ should rule on a motion within five (5) days after a response has been served or the time to serve a response has expired. The ALJ must rule on all pending motions prior to the completion of testimony, provided that any motion not ruled upon prior to the completion of testimony must be deemed denied.

(d) 'Office of Hearings and Mediation Services.'

(1) Prior to the appointment of an ALJ to hear a particular proceeding, the Chief ALJ may take any action that an ALJ is authorized to take.

(2) The Chief ALJ may establish a schedule for hearing pretrial motions and other matters for proceedings that have no assigned ALJ.

(e) 'Interlocutory Appeals.' The time periods for interlocutory appeals filed pursuant to paragraph 624.8(d)(2) of this Part are as follows:

(1)

(i) Interlocutory appeals pursuant to subparagraphs 624.8(d)(2)(i) and (ii) of this Part must be filed with the commissioner c/o the deputy commissioner for hearings and mediation services, and served on all parties to the proceeding, in writing within ten (10) days of the date of the disputed ruling. All parties have ten (10) days after a notice of interlocutory appeal is served to serve a response to the appeal. Only the commissioner will determine whether further responsive pleadings after the responses will be allowed. The parties must file one original and three copies of any papers filed pursuant to this subparagraph.

(ii) Motions for permission to appeal pursuant to subparagraph 624.8(d)(2)(iii) of this Part must be filed with the commissioner c/o the deputy commissioner for hearings and mediation services, and served on all parties to the proceeding, in writing within ten (10) days of the date of the disputed ruling. All parties have ten (10) days after a motion for permission to appeal is served to serve a response to the motion. The parties must file one original and three copies of any papers filed pursuant to this subparagraph.

(2) Upon being granted permission to appeal, appellant must file and serve the appeal in writing within ten (10) days of permission being granted. Thereafter the other parties may file a response in support of or in opposition to the appeal within ten (10) days of service of the appeal.

(f) Consistent with section 52 of the Civil Rights Law, the audio or visual recording, photographing, filming, televising, broadcasting, or streaming of the evidentiary hearing by use of any device or media is prohibited.

(g) All rules of practice involving time frames may be modified at the discretion of the ALJ or the commissioner, and any other rule may be modified by the commissioner upon recommendation of the ALJ or upon the commissioner's initiative, for good cause shown and in the interests of justice.

N.Y. Comp. Codes R. & Regs. Tit. 6 § 624.6

Amended New York State Register September 16, 2020/Volume XLII, Issue 37, eff. 9/16/2020

Adopted New York State Register August 21, 2024/Volume XLVI, Issue 34, eff. 8/21/2024