N.Y. Comp. Codes R. & Regs. tit. 15 § 34.10
Any insurance company authorized to write motor vehicle liability insurance coverage in New York State or the New York Automobile Insurance Plan (NYAIP) subject to reporting requirements of article 6 of the New York State Vehicle and Traffic Law for which non-specific vehicle insurance ID cards are issued for dealer and transporter registration classes as provided for in Part 32 of this Title shall meet reporting requirements in the manner prescribed in this Part.
The required submission of written notices for initial load (LOD), new business (NBS), reinstatement (REI), cancellation (XLC) and no insurance (NIS) as well as resubmissions and required responses to DMV initiated manual mandatory and negative verification notices shall be made, in writing, within the time frames prescribed by this Part. Except for differences attributable to manual reporting, all requirements and definitions provided in this Part are applicable unless specifically excluded. Notices for specific vehicles, e.g., service, parts delivery and rentals registered in other classes that may be insured under the same insurance policy shall be reported electronically in accordance with this Part, including DMV MVLIR specifications.
Absence of proof of insurance submitted by an insurance company results in the generation of a manual verification (MVF) letter. A sample is provided in subdivision (j) of this section. An authorized insurance company representative shall provide the required information, sign, date and return the letter so that it is received by DMV no later than 14 days after the date of the letter.
An integrated letter/computer printout sent to an insurance company by DMV that provides a record of each dealer/transporter registration in DMV's insurance information database that reflects such insurance company as the insurer of record. A sample is provided in subdivision (k) of this section. Such paper computer printout information is limited to that proof of insurance previously provided by an insurance company or the New York Automobile Insurance Plan (NYAIP) to DMV via notices prescribed by this Part. A NVF notice requires a cancellation (XLC) response from an insurance company no later than 30 days after the date of the letter/computer printout only if the dealer/transporter registration is no longer insured. An insurance company shall not submit any other type of notice to DMV in response to a NVF notice.
Notices shall be transmitted on or under an insurance company's letterhead in a typewritten, typeset or computer generated format. Each transaction shall be in a separate notice for each policy and insured. Information items shall be inserted and single space listed on a line-by-line basis as shown in the sample dealer/transporter notice. Information must be coded in accordance with the dealer/transporter manual reporting data field requirements set forth in subdivision (h) of this section. Notices shall be on 81/2 inch by 11 inch paper and shall replicate the sample provided in subdivision (i) of this section.
An insurance company shall submit notices as required to comply with reporting time frames prescribed by this Part. An insurance company may submit notices daily.
Upon receipt of a dealer/transporter notice, the department shall return a copy of the notice to the insurance company indicating date of receipt, the disposition of the notice and whether the notice was submitted in a timely manner.
Refer to the technical filing specifications for format information. All fields are required unless specified otherwise: insurance company name; NAIC code; NYS insurance company code; authorized representative's name; authorized representative's address; authorized representative's e-mail address and telephone number; notice (transaction) type; effective date or cancellation effective date; policy number; insured name; date of birth and gender, if individual; NYS driver's license number or Federal tax ID number, as applicable; address including street, city, state and zip code; all additional insured names and name variations; repeat descriptive elements for additional insured names and name variations, as necessary; actual/estimated number of NYS dealer/transporter license plates; and NYS dealer/transporter license plate numbers (if available).
Note:
DMV must identify all dealer/transporter registrations covered under a policy. Insurance companies reporting notices for dealer/transporter registrations shall provide all additional insured names, name variations and mailing addresses, if different. Additional insured names and name variations include different names under which the company is doing business, e.g., different dealerships at different locations.
Note:
Both the actual/estimated number of NYS dealer/transporter license plates and NYS dealer/transporter license plates numbers shall be used by DMV to help ensure that notices are matched and posted to all individual registration records.
| INSURANCE COMPANY LETTERHEAD |
Date: 00/00/0000
To: NYS Department of Motor Vehicles RESERVED FOR Insurance Services Bureau DMV USE 6 Empire State Plaza Albany, New York 12228
In accordance with Article 6 of the NYS Vehicle and Traffic Law and section 34.11(h) of the Regulations of the Commissioner, the following dealer/transporter vehicle liability insurance information is submitted to NYS DMV:
____________________________________________________
Insurance company ___________.........................................................
NAIC code ___________..........................................................................
NYS insurance company code ___________................................................................
Authorized representative's name ___________...................................................
Authorized representative's address ___________..............................................
___________.......................................................................................
Authorized representative's e-mail address & telephone # ___________ _____________________________________________
__________________________________________
Notice (transaction) type ___________......................................................
Effective date or cancellation effective date ___________.............................................................................................
__________________________________________________
__________________________________________________
Policy number ___________..............................................................
__________________________________________________
__________________________________________________
Insured name ___________..................................................
Date of birth and gender (if individual) ___________............................................
NYS driver's license number or federal tax ID number ___________....................................................
Address ___________..................................................................
______________________________________________
** REPEAT AS NECESSARY**....................................................
Additional insured name ___________........................................................
Date of birth and gender (if individual) ___________........................................
NYS driver's license number or federal tax ID number ___________.......................................................................
Address ___________....................................................................................
______________________________________________________
______________________________________________________
Actual/estimated number of NYS license plates ___________.......................................................................
NYS license plate numbers (if available) ___________..................................................................................
___________........................................................................
___________.........................................................................
___________...........................................................................
......................................................................................................................
DATE: 99/99/9999........................................................................................
INSURANCE COMPANY NAME
STREET
CITY, STATE ZIP CODE
Dear IIES Liaison:
We received paper proof of insurance naming your company as provider of motor vehicle liability coverage for the dealer/transporter registration described below. Title 15, NYCRR 34 requires that you provide the requested information and return this letter to NYS DEPARTMENT OF MOTOR VEHICLES, FINANCIAL SECURITY BUREAU, BOX 2725, EMPIRE STATE PLAZA, ALBANY, NEW YORK 12214-0281.
Your response to DMV must be received within 14 days of the date of this letter. If we do not receive a timely response from you, we will suspend this registrant's dealer/transporter registration.
YOU MUST SELECT 1, 2 0R 3. IF YOU SELECT 3, YOU MUST SELECT A OR B.
[] 1. A policy was in effect on 99/99/9999 (NBS)
[] 2. A policy was in effect on (NBS)
[] 3. A policy was not in effect
[] A. We never insured this registrant (NIS)
[] B. We canceled coverage for this registrant on (XLC)
IF APPLICABLE:
Is the policy number correct? [] Yes [] No, the correct policy number is:
Authorized Signature: Date:
Note: The effective date listed in 1. and below may be the registration date, the policy effective date from paper proof of insurance, or an accident/ticket incident date.
REGISTRANT: NAME STREET CITY, STATE, ZIP CODE
| INSURANCE CO: | 999 - 999999999999999999999999 |
| POLICY NUMBER: | 99999999999999999999999999 |
| EFFECTIVE DATE: | 99/99/9999 |
| PLATE NO. & TYPE: | 99999999 - 99 - 999 |
| 1d bar-code |
| DEALER/TRANSPORTER MVF: | 99/99/9999 |
| DOCUMENT NO.: | 9999999999 |
..............................................................................................................
DATE 99/99/9999...............................................................................
INSURANCE COMPANY NAME
STREET
CITY, STATE ZIP CODE
Re: NEGATIVE VERIFICATION
Dear IIES Liaison:
Attached is a list of registrant(s) from the IIES database with 9999999999999999999999999999999 as the insurer of record. Section 313.4 of the New York State Vehicle and Traffic Law requires that you review the list and notify DMV of any registrants you DO NOT INSURE. Any response to DMV must be received within 30 days of the date of this letter.
Your response, on official company letterhead, must be in the format and contain all data prescribed by Title 15 NYCRR Part 34. Please mail this information to the address below:
NEW YORK STATE DEPARTMENT OF MOTOR VEHICLES, FINANCIAL SECURITY BUREAU, BOX 2725, EMPIRE STATE PLAZA, ALBANY, NY 12214-0281
Do not respond to DMV to confirm coverage.
REGISTRANT NAME REGISTRANT ADDRESS
POLICY NUMBER PLATE NUMBER - TYPE
REGISTRANT NAME REGISTRANT ADDRESS
POLICY NUMBER PLATE NUMBER - TYPE
REGISTRANT NAME REGISTRANT ADDRESS
POLICY NUMBER PLATE NUMBER - TYPE
N.Y. Comp. Codes R. & Regs. Tit. 15 § 34.10