N.J. Admin. Code § 15:3-8.5

Current through Register Vol. 56, No. 21, November 4, 2024

Section 15:3-8.5 - Procedures for applying for a grant

(a) Applicants shall immediately contact the Records DIRECT Grants Coordinator in the Division of Archives and Records Management (DARM) after records have sustained damage caused by fire, water, man-made or natural phenomena where immediate response is necessary to prevent the irretrievable loss of vital, permanent or archival records.

1. The contact information for the Records DIRECT Grants Coordinator is as follows:

Records DIRECT Grants Coordinator

Division of Archives and Records Management

P.O. Box 307

Trenton, NJ 08625-0307

Telephone: (609) 530-3212

Fax: (609) 530-5467

E-mail: recordsdirect.grants@sos.state.nj.us

(b) A DARM representative will make a site visit to determine the nature and scope of the emergency and the immediate danger to vital, permanent or archival records.

(c) Upon recommendation of DARM staff, the Director of DARM may authorize the immediate disbursement of certain Records DIRECT funds and supplies established by the State Records Committee pursuant to the provisions of 15:3-8.9.

(d) The DARM representative may assist the applicant in preparing a Records DIRECT grant application developed by DARM. The application form shall be available at the address below and posted on the DARM website www.njarchives.org.

(e) Applications for Records DIRECT grants must be submitted to DARM within 23 working days of an emergency.

(f) The signatory on the application shall be a full-time management-level executive or officer designed by the governing body, with authority and subject matter knowledge to oversee the fulfillment of the grant terms. Pursuant to the provisions of 40A:9-133(e)(6), the Municipal Clerk shall serve as signatory for any application for a Records DIRECT grant for a municipality. The designated signatory shall also serve as project manager responsible for implementation and reporting for a grant.

(g) An original and either four copies or an electronic version of the completed application on a compact disc shall be submitted to:

Records DIRECT Grants Coordinator

Division of Archives and Records Management

P.O. Box 307

Trenton, NJ 08625-0307

Telephone: (609) 530-3212

Fax: (609) 530-5467

E-mail: recordsdirect.grants@sos.state.nj.us

Delivery: 2300 Stuyvesant Avenue, Ewing Township, Trenton, NJ 08618

(h) Completed applications shall include:

1. The amount of grant and completion date;

2. The project period;

3. The project scope;

4. Special requirements;

5. A projected completion date;

6. Personnel and budget, including an organizational chart and resumes;

7. Governing body authorizations;

8. Annual or most recent fiscal action plan; and

9. Authorized signature.

N.J. Admin. Code § 15:3-8.5

Amended by R.2007 d.363, effective 11/19/2007.
See: 39 N.J.R. 3487(a), 39 N.J.R. 4938(a).
In the introductory paragraph of (a), inserted "the Records DIRECT Grants Coordinator in the Division of Archives and Records Management", the parentheses around "DARM" and "records have sustained"; added (a)1; and in (g), substituted "Coordinator" for "Administrator", inserted "Telephone: (609) 530-3212" and substituted "(609) 530-5467" for "(609) 530-6121".