N.J. Admin. Code § 15:3-7.12
Current through Register Vol. 56, No. 21, November 4, 2024
Section 15:3-7.12 - Grant amounts and duration(a) The State Records Committee shall establish minimum and maximum amounts for PARIS grant awards based on the funds available pursuant to P.L. 2003, c. 117, sections 38 and 39, and shall post these amounts on the DARM website www.njarchives.org and publish them in a public notice in the New Jersey Register.(b) Grants shall be for a period of not more than one year; however, applications for multi-year projects will be accepted and awarded on an annual basis, provided adequate progress on the project during the previous year of the grant cycle is demonstrated by the applicant.(c) Continued ongoing funding for dedicated archives and records management staff shall be a priority of the PARIS grant program according to the following schedule, but subject to the criteria in (c)1 through 3 below: | Funding Year 1 -- Funded 100 percent |
| Funding Year 2 -- Funded 100 percent |
| Funding Year 3 -- Funded 75 percent |
| Funding Year 4 -- Funded 50 percent |
| Funding Year 5 -- Funded 25 percent |
| Funding Year 6 and beyond -- Funded 0 percent |
1. All PARIS grants shall be for one year only, and nothing in this section shall be construed to be a binding commitment to fund archives and records management beyond one year.2. All PARIS grant proposals requesting funding of staff positions in subsequent years shall be subject to competitive review in future grant cycles, including demonstration in a county or municipal government's second-round grant application that the staff achieved success in developing and improving the local government's records program in the first year.3. Future grants for continuation of staffing shall be subject to availability of sufficient funds in the New Jersey Public Records Preservation Account.(d) The PARIS Grant Program shall support, as a priority, regional and, when appropriate, local records storage facilities operated by local governments, eliminating the need for commercial records storage.1. County or municipal governments may request PARIS funding for the temporary use of commercial records storage vendors, to facilitate inventory, reorganization and protection of public records.2. PARIS funding of commercial storage may be granted in cases where records are stored in sub-standard conditions, and the need for commercial storage is well justified as an intermediary step while other, more permanent, storage solutions are pursued.3. The funding for continued use of commercial storage shall become the financial responsibility of the local government within three years of PARIS funding. PARIS grants may support full funding, as appropriate and as recommended by the professional review panels for no more than three years.4. Funding for commercial storage shall include, but not be limited to, the following fees: iii. Re-boxing and indexing fees;iv. Retrieval and re-filing fees;v. Permanent withdrawal fees; and5. All PARIS grants shall be for one year only, and nothing in this subsection shall be construed to be a binding commitment to fund commercial records storage beyond one year.6. All PARIS grant proposals requesting funding for commercial records storage in subsequent years shall be subject to competitive review in future grant cycles, including demonstration in a county or municipal government's second-year or third-year grant application that the local government has made significant progress in planning and providing for a records storage facility operated by one or more local governments, eliminating the need for commercial records storage.7. Future grants for continuation of funding for commercial records storage shall be subject to availability of sufficient funds in the New Jersey Public Records Preservation Account.N.J. Admin. Code § 15:3-7.12
Amended by R.2006 d.210, effective 6/5/2006.
See: 37 N.J.R. 3030(a), 38 N.J.R. 2509(b).
Added (c).
Amended by R.2010 d.180, effective 9/7/2010.
See: 42 N.J.R. 53(a), 42 N.J.R. 2138(a).
Added (d).