N.J. Admin. Code § 15:3-3.11

Current through Register Vol. 56, No. 17, September 3, 2024

Section 15:3-3.11 - Microfilm created from digital images; certification, approval

(a) Pursuant to the provisions of P.L. 1994, c.140 as implemented in N.J.A.C. 15:3-4, Image Processing of Public Records, and 15:3-5, Certification of Image Processing Systems, any microfilm, produced by any means, that is intended to serve as backup for records in an image processing system established and maintained for the creation, management, or storage of public records in a State or local government agency, must receive approval by the Chief of the Bureau of Micrographics and Alternative Records Storage or the Supervisor of Micrographics and Imaging Services that said microfilm meets all of the standards established in 15:3-3.6, Microfilm standards; replacement of original records, before the system can be submitted for certification by the State Records Committee.

(b) Any image processing system established and maintained for the creation, management, or storage of public records in a State or local government agency must receive the approval of the Chief of the Bureau of Micrographics and Alternative Records Storage, or the Supervisor of Micrographics and Imaging Services, and the Chief of the Bureau of Records Management pursuant to the provisions of P.L. 1994, c.140, and N.J.A.C 15:3-4, Image Processing of Public Records, and 15:3-5, Certification of Image Processing Systems, before the system can be submitted for certification by the State Records Committee.

(c) All microfilm created from digital images and intended for use as public records must be certified per P.L. 1994, c.140, and N.J.A.C 15:3-4, Image Processing of Public Records, and 15:3-5, Certification of Image Processing Systems, and receive the approval of the Chief of the Bureau of Micrographics and Alternative Records Storage, or Supervisor of Micrographic and Imaging Services per the standards and procedures established for microfilm and microfilming of public records established under the provisions in this subchapter.

(d) Any roll of microfilm created from digital images, intended for use as public records, must include all image processing system targets required in 15:3-3.6(b)4 at the beginning and end of said roll of film.

N.J. Admin. Code § 15:3-3.11