N.J. Admin. Code § 15:3-1.3

Current through Register Vol. 56, No. 21, November 4, 2024

Section 15:3-1.3 - Systems of recording; rules; alteration, correction, and revision of records

(a) To the maximum extent possible, public agencies should seek to adopt and use effective and efficient systems, including automated electronic records systems, to record, file, register, index, process, and provide access to public records. In doing so, public agencies shall conform to the rules promulgated by the Division in compliance with the Administrative Procedure Act, P.L. 1968, c. 410 (N.J.S.A. 52:14B-1 et seq.) and the Rules for Agency Rulemaking, N.J.A.C. 1:30.

(b) Any system for recording, filing, registration, or indexing that employs data processing or image processing, either new or one that has been previously adopted, is subject to the rules promulgated by the Division, pursuant to P.L. 1994, c. 140, § 6 (47:1-12).

(c) Whenever it shall be necessary to alter, correct or revise the record pertaining to any paper, document or instrument, or the index pertaining to the same, which shall previously have been recorded, filed, registered, or indexed, the officer responsible for maintaining such records or custodian thereof shall cause a notation to be made of the date and nature of the alteration, correction or revision, which notation shall become part of the record, as stipulated in 47:1-13. The officer or custodian shall also preserve the record in its original form prior to alteration, correction or revision, and the same shall be available to any citizen of this State, pursuant to P.L. 1963, c.73 (47:1A-1 et seq.).

N.J. Admin. Code § 15:3-1.3

Amended by47 N.J.R. 1345(b), Effective 6/15/2015

Amended by 49 N.J.R. 770(c), effective 4/17/2017