N.J. Admin. Code § 13:69D-1.22

Current through Register Vol. 56, No. 24, December 18, 2024

Section 13:69D-1.22 - Procedure for distributing gaming chips, coins, and/or plaques to a gaming table

(a) Whenever gaming chips, coins and/or plaques, are to be distributed by a chip bank cashier to a gaming table via a Fill Slip ("Fill"), a computer or manual Request for Fill ("Request") shall be prepared by a casino supervisor, or a casino clerk at the direction of a casino supervisor. The Request shall include, at a minimum:

1. The date and time;

2. The game and table number;

3. The denomination and total amount of each denomination of gaming chips, coins and/or plaques requested; and

4. The signature of the casino supervisor.

(b) If a Request is computer prepared, the information required in (a) above shall be entered into the computer system and simultaneously transmitted to the chip bank where a Fill Slip shall be automatically printed. If it is necessary to void a Fill Slip prior to transporting the Fill from the chip bank (for example, no longer needed or data input error), it shall be voided by the chip bank cashier, who shall mark the Fill Slip void, record the reason for the void and sign the original and all copies.

(c) If the computer system is not operational and a Request is manually prepared, the information required in (a) above shall be recorded on a two-part form. The original Request shall be transported directly to the cashiers' cage for the preparation of a Fill and shall be maintained by the chip bank cashier until completion of the transaction. The duplicate Request shall be placed by the dealer or boxperson in view of the CCTV system on the gaming table to which the gaming chips, coins and/or plaques are to be delivered. The duplicate Request shall not be removed until the Fill is received at the table, at which time the Request shall be compared to the Fill.

(d) A Fill Slip shall be, at a minimum, a sequentially numbered three-part form and each series shall be accounted for by casino accounting department employees with no incompatible functions. A Fill Slip shall include at a minimum, the following:

1. The date and time of preparation;

2. The game and table number;

3. The denomination and total amount of each denomination of gaming chips, coins and/or plaques being distributed;

4. The total amount of all chips, coins and/or plaques being distributed;

5. The signature of the preparer (triplicate in manual mode or stored data);

6. The signature of the security department member (original and duplicate);

7. The signature of the dealer or boxperson (original and duplicate); and

8. The signature of the casino supervisor (original and duplicate).

(e) If computer generated, Fill Slips shall be printed at the chip bank in response to a computerized Request. The Fill Slip shall consist of an original, duplicate and triplicate, and all information thereon shall be maintained in stored data in machine-readable form. The data shall not be susceptible to change or removal after the preparation of the Fill.

(f) If manually prepared, Fill Slips shall be either:

1. Inserted in a locked dispenser that permits an individual slip in the series and its copies to be written upon simultaneously while still locked in the dispenser that discharges the original and duplicate and maintains the triplicate in a continuous, unbroken form; or

2. Attached in a manner that permits each form to be written on simultaneously and allows for the removal of the original and the duplicate and maintains the triplicate in the book.

(g) The chip bank cashier shall place the Fill on the chip bank counter in view of the CCTV system and summon a security department member.

(h) The Fill, and the Request if manually prepared, shall be presented by the chip bank cashier to a security department member who shall agree the count of the gaming chips, coin, and/or plaques to the Fill Slip and, if applicable, the Request. Upon agreement, the chip bank cashier and the security department member shall sign the Fill Slip and, if applicable, the Request. The triplicate Fill Slip and if applicable, the Request, shall be maintained at the chip bank and the original and duplicate Fill Slip shall be placed in a clear container or transported by a security department member with the gaming chips, coins, and/or plaques while transporting the Fill to the gaming table.

(i) The security department member shall deliver the Fill to the gaming table. The dealer or boxperson shall count the chips, coins, and/or plaques and compare the count to the original and duplicate Fill Slip in the presence of the casino supervisor. In addition, if the Request and Fill Slip were manually prepared, the dealer or boxperson shall agree the Fill to the duplicate Request that was maintained in view of the CCTV system on the gaming table. If no discrepancy exists, the dealer or boxperson and casino supervisor shall sign the Fill Slip and the security department member shall:

1. Observe the dealer or boxperson place the chips, coins and/or plaques in the table inventory;

2. Observe the dealer or boxperson deposit the duplicate Fill Slip, and the Request if manually prepared, in the drop box attached to the gaming table; and

3. Obtain the original Fill Slip from the dealer or boxperson.

i. If the Fill Slip is computer prepared, it shall be delivered to a casino clerk or casino supervisor who shall confirm through the computer that the Fill has been accepted at the gaming table. The confirmation shall automatically cause an acknowledgement to be printed or, if the system is incapable of printing an acknowledgement, recorded at the chip bank. A chip bank cashier shall compare the acknowledgement to the triplicate Fill Slip to confirm receipt of the Fill at the gaming table. The original Fill Slip shall be maintained by the casino clerk.

ii. If the acknowledgement does not print, or if the Fill Slip is manually prepared, the original Fill Slip shall be transported to the chip bank and serve as the acknowledgement. A chip bank cashier shall compare the acknowledgement to the triplicate Fill Slip to confirm receipt of the Fill at the gaming table.

(j) If a discrepancy exists between the chips, coins and/or plaques and the Fill Slip and, if applicable, the Request, a casino supervisor shall notify the surveillance department. The casino supervisor shall either:

1. Advise the chip bank that the Fill is being returned to the chip bank and return the Fill to the security department member. The security department member shall transport the Fill to the chip bank for correction. Once corrected by a chip bank cashier, the Fill shall be processed in accordance with this section; or

2. Accept the Fill, record the reason for the discrepancy on the Fill Slip and prepare a two-part error notification form which shall include, at a minimum:

i. The date and time;

ii. The game and table number;

iii. A description of the error (for example, acceptance at an incorrect table or an incorrect denomination or total amount); and

iv. The signature of the casino supervisor.

(k) If a discrepancy on the Fill is detected subsequent to the completion of the transaction, a cage or casino supervisor shall notify the surveillance department which shall investigate the discrepancy. If the supervisor and the surveillance department agree that an error occurred in processing the transaction, the casino supervisor shall prepare the error notification form in accordance with (j) above.

(l) The Error Notification Form at (j) above shall be distributed as follows:

1. The original shall be placed in the drop box or forwarded to the casino accounting department if the discrepancy is detected subsequent to the end of gaming day;

2. The duplicate shall be transported directly to the cashier's cage to be maintained and accounted for by the chip bank cashier; and

3. A copy shall be provided to the on-site Division office.

(m) A casino accounting department employee with no incompatible functions shall obtain all Fill Slips and, as applicable, requests and error notification forms, from the chip bank cashiers and locked accounting box on a daily basis for reconciliation to stored data and the forms removed from the table game drop boxes.

N.J. Admin. Code § 13:69D-1.22

Amended by 47 N.J.R. 1954(a), effective 8/3/2015

Amended by 56 N.J.R. 1182(b), effective 7/1/2024