N.J. Admin. Code § 13:69D-1.15A

Current through Register Vol. 56, No. 24, December 18, 2024

Section 13:69D-1.15A - Accounting controls and functions for promotional gaming chips within the main cage

(a) Promotional gaming chips authorized by the Division in accordance with N.J.A.C. 13:69E-1.5A shall be maintained in a locked cabinet, the key to which is under the control of a cage supervisor when the promotional gaming chips are not distributed for use.

(b) When promotional gaming chips are received from the manufacturer or distributor thereof, they shall be opened and verified to the receiving documentation by at least two casino accounting employees, one of whom shall be a cage supervisor. Any deviation between the documentation accompanying the promotional gaming chips and the actual promotional gaming chips, or any defects found in such chips, shall be reported promptly to the Division.

(c) Upon verification of the promotional gaming chips received, the cage supervisor shall record the following on a Promotional Gaming Chip Inventory Log:

1. Date of receipt;

2. Number of promotional gaming chips received by denomination;

3. Total value of chips received by denomination;

4. Total value of all promotional gaming chips; and

5. Name and signature of the employees who verified the receipt.

(d) The cage supervisor shall disburse promotional gaming chips in exchange for proper documentation and record the disbursement on the Promotional Gaming Chip Inventory Log. The documentation shall include, at a minimum:

1. Date of disbursement;

2. Number of promotional gaming chips disbursed by denomination;

3. Total value of chips disbursed by denomination;

4. Total value of all promotional gaming chips disbursed;

5. Reason for the disbursement;

6. Name and signature of the cage supervisor; and

7. Name, signature, and department of the recipient.

(e) Promotional gaming chips may be returned to the cage supervisor in exchange for proper documentation. The cage supervisor shall record the return of the promotional gaming chips on the Promotional Gaming Chip Inventory Log. The documentation shall include, at a minimum, the:

1. Date of return;

2. Number of promotional gaming chips returned by denomination;

3. Total value of chips returned by denomination;

4. Total value of all promotional gaming chips returned;

5. Name, signature, and department of the employee returning the chips; and

6. Name and signature of the cage supervisor receiving the chips.

(f) At the beginning of each shift, the incoming cage supervisor shall verify that the number and value of promotional gaming chips in inventory reconciles to the number and value recorded on the Promotional Gaming Chip Inventory Log. The cage supervisor shall record the verification on a two-part Promotional Gaming Chip Inventory form, which shall include, at a minimum, the:

1. Date;

2. Number and value of promotional gaming chips by denomination;

3. Total value of all promotional gaming chips; and

4. Name and signature of the cage supervisor who verified the inventory.

(g) The original form required pursuant to (f) above shall be distributed to the main bank for recordation on the main bank summary and the duplicate shall be placed in the locked accounting box to be reconciled to the original and to the disbursement and return documentation.

N.J. Admin. Code § 13:69D-1.15A

Adopted by 56 N.J.R. 1182(b), effective 7/1/2024