81 Neb. Admin. Code, ch. 3, § 002

Current through June 17, 2024

Section 81-3-002 - Records and Statistics

All jail facilities shall maintain accurate and up-to-date records and statistics. The maintenance of the following records is required:

002.01Admission/Release Form

Admission and release documentation containing the necessary descriptive information shall be completed for each inmate. This computerized documentation shall be submitted to Jail Standards according to Crime Commission specifications.

002.02Inventory List

Upon admission, an itemized list of all property and money of each inmate shall be completed and verified in accordance with Chapter 4, paragraph 002.04. An accurate record of each inmate's expenditures or receipts of money shall also be maintained.

002.02A An itemized account of every debit and credit for every inmate shall be kept.

002.02B Every person depositing money in an inmate's account shall sign for and receive a receipt for such deposits.

002.02C The inmate's signature shall be required for all withdrawals of money from his account. However, when the inmate's signature is not obtained, the identity of the person making the withdrawal together with an explanation for such action shall be shown on the inmate's account form.

002.03Medical/Mental Health Screening Form

Upon admission, a medical survey shall be completed for each inmate. Accurate records of further health appraisal data, if gathered, and all medical attention received shall also be kept.

002.04Record of Disciplinary Actions, Grievance Decisions or Other Incidents

Accurate records of all minor and major disciplinary infractions, disciplinary action taken in accordance with Chapter 13, paragraph 003, or grievance decisions made in accordance with Chapter 13, paragraph 004, shall be maintained for each inmate. A record shall be kept of all unusual or significant incidents, such as suicide or attempted suicide, homicide or attempted homicide, natural death, escapes or attempted escapes, assaults by inmates or staff, other crimes or serious misconduct committed by inmates or staff in the facility, serious injury or illness of inmates or staff, any alleged serious infractions of the facility, fire or riot.

002.05Telephone Calls

For the record keeping requirements, refer to Chapter 4, paragraph 002.05.

002.06Visitor's Register

A visitor's register containing the date, the name of each visitor, and name of each inmate to be visited shall be maintained.

002.07Food Records

In accordance with Chapter 11, paragraph 002, accurate summary records shall be maintained of all food service.

002.08Classification Records

If gathered, any diagnostic or other information used in the determination of classification or assignment to programs, activities, or housing shall be kept for each inmate.

81 Neb. Admin. Code, ch. 3, § 002