36 Miss. Code. R. 2-2-202.2
Vendor FAQs
How do I do business with the State of Mississippi?
How do I get on the State "vendor lists"?
How do I receive notification of RFPs and Sole Sources?
How do I check the notification of award for an RFP?
How do I obtain information related to a particular project or proposal (Public Records Request)?
How do I obtain a MAGIC vendor code?
How do I check the status of a PO?
How do I add hardware, software or services to my EPL listing?
How do I get added to an EPL if the EPL RFP due date has passed?
How do I obtain a state government contact list?
How do I verify that ITS is tax exempt?
How do I do business with the State of Mississippi?
Refer to the information located in 021-010 How to Do Business with the State of Mississippi.
How do I get on the State "vendor lists"?
Your company does not have to be on a state "bid" list to do business with the State of Mississippi. We suggest that you review the information on the ITS website to determine how best your company could provide products or services to the State of Mississippi.
From the home page, select "Procurement" on the top of the screen. The link is Vendor Information. The ITS Vendor Information page provides information concerning how to do business with the state of Mississippi and includes links to other vendor-related resources. You would particularly need to note the link to RFPs and Sole Sources Advertised. By choosing this link you will access a list of Current Requests for Proposals. If an RFP requests products or services that your company can supply, you may respond to the RFP.
There is another link on the Vendor Information Page called General RFPs. General RFPs are solicited yearly in January for use through the following January to acquire products and services for more routine projects that do not require an individual Request for Proposal document just for that project. The General RFPs for the calendar year are advertised in late fall for receipt in January. Vendors may respond to General RFPs after the initial proposal due date at any time during the year until November 30th.
How do I receive notification of RFPs and Sole Sources?
ITS doesn't notify vendors directly when solicitations for RFPs and Sole Sources are published. We publish all of our RFPs and sole source advertisements on the ITS website. Select "Procurement" on the top of the home page. The link is RFPs and Sole Sources Advertised. (Note: There is also a quick link to this information on the right hand side of the home page).
We also publish all RFPs and Sole Sources in the Clarion-Ledger, typically on Tuesdays, the Mississippi State Government Transparency site located at www.ms.gov/dfa/contract bid search/, and ITS maintains a bulletin board of current technology solicitations near the reception area on the first floor or ITS administrative offices, 3771 Eastwood Drive, Jackson, MS 39211.
How do I check the notification of award for an RFP?
Check the ITS Website, by selecting "Procurement" on the top of the home page. The link is RFPs Closed. (Note: There is also a quick link to this information on the right hand side of the home page).
How do I obtain information related to a particular project or proposal (Public Records Request)?
All requests for information under the Public Records Act must be submitted in writing to:
Executive Director
Department of Information Technology Services
3771 Eastwood Drive
Jackson, MS 39211
RE: PUBLIC RECORDS REQUEST
Refer to 019-010 ITS Public Records Procedures for more information.
How do I obtain a MAGIC vendor code?
In order to receive payment from state agencies, vendors must be set up in Mississippi's Accountability System for Government Information and Collaboration (MAGIC). Each ITS RFP will require the vendor to supply their MAGIC vendor code.
To determine whether a vendor is a registered supplier in MAGIC, go to the MAGIC Vendor Information page and follow the steps below:
If the vendor conducted business with the state prior to July 2014, the vendor's information will include a MAGIC Vendor Number, SAAS Vendor Number, Vendor Name, City, State, and Zip displayed. If vendor information does not exist in MAGIC, "The query you submitted returned no records." will be displayed.
Converted vendors need to submit an email via mash@dfa.ms.gov to request a MAGIC User ID and Password. Enter "Vendor ID Request" as the email Subject, and include the following information:
* MAGIC Vendor Number
* Vendor Name
* Contact Name
* Contact Email Address
* Contact Phone Number
If the vendor is not a registered supplier and wishes to do business with the State of Mississippi, the vendor needs to visit the following link to register: State of Mississippi Supplier Registration. If the vendor attempts to complete the registration process and is already a converted vendor in MAGIC, they will receive a duplicate error message and will need to call the MMRS Call Center at 601-359-1343, Option 2 for assistance in locating vendor information.
If the vendor does not wish to use the State of Mississippi Supplier Self Registration process, the vendor will need to complete the Supplier Registration Form and contact the State of Mississippi agency that they desire to do business with to complete the registration process.
How do I check the status of a PO?
The Vendor should contact the Agency for whom ITS conducted the procurement. That agency will issue the PO.
How do I add hardware, software or services to my EPL listing?
Depending on the EPL, products may or may not be able to be added. Some EPLs do not allow for changes until the mid-cycle update or the new EPL cycle. Other EPLs may be changed with the mutual consent of ITS and the vendor. To understand more about adding products or services to a specific EPL, review the RFP by checking the ITS website under "Procurement" on the top of the home page. The link is Vendor Information. Scroll down to EPL RFP Cycle Dates and New Vendor Opportunities.
How do I get added to an EPL if the EPL RFP due date has passed?
If the EPL has its mid-cycle update, which usually occurs six months after the original RFP due date, submit a proposal at that time. To understand more about when to respond to a specific EPL, review the RFP by checking the ITS website under "Procurement" on the top of the home page. The link is Vendor Information. Scroll down to EPL RFP Cycle Dates and New Vendor Opportunities.
How do I obtain a state government contact list?
The list may be requested via the ITS website, using the Contact Tab on the right side of the page. The list is sent via e-mail, usually within 2 business days.
How do I verify that ITS is tax exempt?
There is a tax exempt letter on file in the ITS Business Office from the Mississippi Department of Revenue that exempts ITS from sales tax under Section 27-65-105A of Mississippi Code. If more information is needed, contact the project manager. The project manager's contact information is included on the cover page of the RFP.
36 Miss. Code. R. 2-2-202.2