Each agency must establish policies to help employees use email properly, to reduce the risk of intentional or inadvertent misuse, and to ensure that official records transferred via electronic mail are properly handled. Principle priorities include the following:
A. Email communications must not be unethical, fraudulent, harassing, obscene, or be perceived as a conflict of interest.B. User must be instructed of the risk of opening file attachments they were not expecting to receive.C. Email must be used to conduct official business only.D. Clear text emails must not contain sensitive information. If sensitive information must be communicated using email, the email must be encrypted both in transport and at rest. Miss. Code Ann. § 25-53-1 to § 25-53-25.