19 Miss. Code. R. 1-13.10

Current through October 18, 2024

Rule 19-1-13.10 - Records Maintained by Agencies

A. The Mississippi Insurance Department shall make and maintain records pertaining to each request for information, including copies of correspondence. The material shall be filed by individual request.

B. The Mississippi Insurance Department shall maintain a file, open to the public, which shall contain copies of all letters of denial. Such denials shall be preserved in a denial file for a period of not less than three (3) years from the date such denials are made. Said denial file shall be made available for inspection and/or copying during regular office hours to any person upon written request.

C. Where the release of the identity of the requestor or other identifying details related to the request would constitute a clearly unwarranted invasion of personal privacy, the Mississippi Insurance Department shall delete the identifying details from the copies of the documents maintained in the public file.

D. The Mississippi Insurance Department shall also maintain records permitting annual reporting of the following:

1. Total number of requests made to the agency;

2. The total number of requests granted and denied, in whole or in part;

3. The number of times each exemption was invoked as the basis for nondisclosure;

4. The names and titles or positions of each person responsible for the denial of records and the number of instances each person was involved in a denial; and

5. The amount of fees collected and the amount of fees for duplication and search waived by the agency.

19 Miss. Code. R. 1-13.10

Miss. Code Ann. § 25-61-5; § 27-101-1 (Rev. 2011)